Executive Assistant - President/COO, Events

Assist the executive team with scheduling meetings, appointments, and travel arrangements Prioritize and manage multiple calendars to ensure time efficiency Coordinate internal and external meetings, ensuring all logistical details are handled Serve as a trusted steward of sensitive information by ensuring all confidential files and data remain highly organized and secure Be a point person for administrative projects- assisting with some, delegating tasks with others Proactively assess executive needs and assist to avoid bottlenecks Collaborate with executive leaders on the planning, organizing, and execution of functional events and off-site meetings Bring creativity and fun to all TrueCar events- internal and external- to delight customers, investors, and employees Manage vendor relationships, including negotiation of terms, invoicing, and performance tracking Work with cross-functional teams to ensure branding, invitations, and agendas are well coordinated and aligned to the event's goals Requirements Proven experience as an Executive Assistant or Administrative Assistant, Project/Events Manager, or similar role in a fast-paced, tech-focused, high-growth environment Comfortable with supporting multiple executives with various asks across a leadership team Strong organizational skills with the ability to multitask and prioritize effectively Drives operational projects from concept to completion through strategic planning, meticulous organization, and rigorous document tracking Mastery of complex scheduling and calendar management - leveraging technology to optimize and streamline scheduling Approachable demeanor with excellent written and verbal communication skills Highly proficient with productivity tools (Google Suite and Slack preferred) and using AI for research, communications, and ideation Strong vendor management and negotiation skills Ability to work independently as well as collaboratively in a team environment Core Competencies Demonstrates expertise in executive support, project management, and event coordination, with a strong focus on organizational efficiency and effective communication. Proficient in managing multiple priorities while maintaining confidentiality and fostering positive vendor relationships. Highest-signal resume keywords Executive Support Project Management Calendar Management Vendor Management Communication Skills ATS Optimization Keywords Hard Skills Scheduling Event Coordination Document Tracking Multitasking Organizational Skills Soft Skills Approachable Demeanor Collaboration Creativity Industry Keywords High-Growth Environment Tech-Focused Administrative Projects Tools & Technologies Google Suite Slack AI Tools #J-18808-Ljbffr Jobtailor