Executive Administrative Assistant

District Administration- Executive Administrative AssistantReports To: Assistant SuperintendentTerms Of Employment: 240 contract with benefits according to Siloam Springs School Board policiesLocation: Siloam Springs School District-Central OfficeQualifications:High school diplomaExperience working in a professional office settingStrong technology skillsHighly motivated with strong organizational skills; able to coordinate multiple tasks at one timeSelf-starter; able to work independently; organizedEffective verbal and written communication skillsStrong telephone and interpersonal communication skillsExperience with eSchool, and eFinance is desired, but not requiredExperience with CentrySuite is desirable, but not requiredProfessional interactions with staff, parents and community membersAbility to work as a contributing and flexible team memberEssential Job Functions:Provides comprehensive administrative support to multiple district administratorsOrganize and manage event logistics including registration, invoicing, and cateringProcure, serve and reset break room for district board meetings and other functionsPrepares official correspondence including form letters, emails, reports and other materialsMaintain inventory of office supplies, snacks and materials to support professional development programs and eventsReconcile PCard transactions through CentreSuite for District Administration and Instructional CoachesEnsure accurate coding, documentation and timely expense reporting and trackingUtilizes computer programs, pulls data, designs and creates forms, spreadsheets, graphics, database and procedures for information managementAnswers and directs communications for District AdministrationSchedules appointments, maintains multiple calendars for appointments and activities, and performs other administrative and diverse clerical dutiesAssists in the research, scheduling, ordering and tracking of materials and suppliesAccepts professional job-focused feedback when neededWorks to deliver and meet district, state and federal timelines and deadlinesCommunicates clearly and effectivelyOther Job Functions:Maintains confidentialityAttends meetings and training as directedPresents and communicates in a professional mannerWorks additional hours or overtime as directedOther duties as assigned by the Assistant Superintendent