Legal Assistant

Job Description

A respected law firm is seeking a highly organized Legal Administrative Assistant / Litigation Support Specialist to join its Little Falls, New Jersey office. This position provides critical administrative and litigation support to a team of attorneys across multiple practice areas.

This role is best suited for a candidate who enjoys the operational side of a law practice and takes pride in keeping attorneys organized, managing deadlines, coordinating filings, and ensuring matters progress efficiently. The position is heavily administrative in nature and offers an excellent opportunity to become a key member of a collaborative legal team.

Responsibilities

• Provide comprehensive administrative support to attorneys and legal staff.
• Prepare, proofread, format, and electronically file legal documents in state and federal courts.
• Handle electronic court filings through applicable court systems and maintain filing deadlines.
• Organize, maintain, and update electronic and physical case files.
• Manage attorney calendars, schedule meetings, conferences, hearings, and appointments.
• Coordinate with court reporters, expert witnesses, vendors, couriers, and other third parties.
• Conduct conflict checks and assist with new matter intake procedures.
• Draft correspondence, discovery documents, pleadings, contracts, reports, and other legal documents.
• Assist with document production, including redaction, Bates stamping, and organization of records.
• Prepare expense reports, check requests, and purchase orders.
• Answer and direct client and court-related communications on behalf of attorneys.
• Attend meetings, take notes, and assist with follow-up action items.
• Enter attorney time and assist with administrative billing functions.
• Support matter closing procedures and records management activities.
• Perform additional legal administrative duties as assigned.

Qualifications

• Minimum of 1-2 years of law firm experience in a legal assistant, litigation assistant, paralegal, or similar legal support role.
• Strong litigation support experience preferred. Personal injury backgrounds are generally not the best fit for this opportunity.
• Experience with court filings, legal document preparation, and case management.
• Familiarity with state and federal court procedures and electronic filing systems.
• Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Strong proofreading, grammar, and document formatting skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and legal technology platforms.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Strong attention to detail and problem-solving abilities.
• Associate degree or equivalent professional experience preferred.
• Notary Public certification is a plus but not required.

What the Firm Offers

• Competitive compensation of $60,000-$70,000 based on experience.
• Stable, full-time opportunity with an established legal team.
• Direct exposure to sophisticated legal matters across multiple practice areas.
• Collaborative office environment with opportunities for long-term growth.
• Consistent schedule: Monday-Friday, 9:00 AM-5:00 PM, with occasional overtime as needed.