Construction Project Coordinator

Position: Construction Project Coordinator (Facilities Maintenance Division) Pay: $46,000-$52,000.00 per year FLSA Status: Salary, Exempt Our Company Identiti is a national leader in brand implementation, specializing in custom signage and branded environments. Founded in 1991 by Larry Sicher and now led by brothers Michael and Zack Sicher, Identiti has grown from a local service agent to a trusted national partner. With a People First approach, we are driven by our commitment to delivering a best-in‑class customer experience from start to finish. Headquartered in Hoffman Estates, IL with manufacturing in Illinois, Alabama, and Ohio, we serve multi‑site clients across many industries. Our Signage division offers end‑to‑end solutions—from design and fabrication to installation and program management—delivered with a relentless focus on quality, efficiency, and integrity. Our Facility Maintenance division supports these efforts with responsive and preventive services that protect brand standards and site performance. Learn more at Our Culture At Identiti, we expect all employees to instill our vision, mission, and values into their everyday tasks. As we have grown as a company, we pride ourselves on our long‑standing vision of People come first. This has helped us build a best‑in‑class work environment. With you as part of our team, we can continue to grow as a company by living out our mission, vision, and values. Overview We are seeking a detail‑oriented and motivated Construction Project Coordinator to join our Facilities Maintenance team! In this role, you will support the successful execution of construction and facilities maintenance projects by coordinating schedules, managing project documentation, communicating with stakeholders, and ensuring project activities remain organized and on track. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast‑paced environment. Strong communication skills, attention to detail, and the ability to collaborate effectively with internal teams, vendors, subcontractors, and clients are essential to success in this role. Responsibilities Coordinate and support all phases of construction and facilities maintenance projects from initiation through closeout. Assist Project Managers with project scheduling, resource planning, budgeting, and tracking project milestones. Communicate with clients, subcontractors, vendors, and internal teams to ensure project requirements and timelines are met. Monitor project progress and help identify potential delays, risks, or issues, escalating concerns as needed. Coordinate procurement activities, including purchase orders, material deliveries, subcontractor documentation, and vendor communications. Maintain accurate project records, including contracts, change orders, permits, submittals, invoices, and project correspondence. Prepare project reports, status updates, meeting notes, and other documentation for internal and external stakeholders. Assist with project billing, cost tracking, and budget reconciliation activities. Support compliance efforts by ensuring project documentation aligns with company standards, customer requirements, and applicable regulations. Schedule and coordinate project meetings, site visits, and stakeholder communications. Collaborate with cross‑functional teams to ensure projects are completed efficiently, accurately, and on schedule. Perform additional administrative and project support duties as assigned. Experience and Skills Previous experience in project coordination, project administration, construction operations, or a similar role preferred. Highly organized with the ability to manage multiple projects and competing priorities. Strong attention to detail and problem‑solving skills. Excellent written and verbal communication skills. Experience working with ERP systems, project management software, or project tracking platforms. Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams. Ability to work independently while collaborating effectively with cross‑functional teams. Strong customer service mindset and commitment to delivering high‑quality results. Knowledge of construction processes, project documentation, and contract administration is a plus. Why Identiti? At Identiti, you’ll manage projects for nationally recognized brands and be empowered to take full ownership of your work. Our commitment to promoting from within means you’ll have clear opportunities for advancement, ongoing training, and the ability to make a measurable impact on the success of our clients and our company. Identiti provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. #J-18808-Ljbffr