Administrative Coordinator

Benefits:

401(k)

Health insurance

Opportunity for advancement

Paid time off

Profit sharing

We are looking for:

Strong organizational skills and exceptional attention to detail

Ability to manage multiple priorities, deadlines, and follow-ups

Excellent written and verbal communication skills

Comfortable working with numbers, spreadsheets, records, and monthly billing

Ability to learn systems, procedures, and agent-related processes quickly

Proactive problem-solver who looks for answers and takes ownership

Strong follow-through, someone who makes sure things actually get completed

Professional and comfortable communicating with agents, leadership, staff, and outside vendors

Able to handle confidential and sensitive information with discretion

Team-oriented and willing to jump in wherever needed

Key Responsibilities Include:

Supporting the MCA and Team Leader with day to day administrative and operational needs

Comfortable with cold calling, proactively contact newly licensed agents, introduce them to our brokerage, generate interest, and schedule appointments with the Team Leader to discuss joining our office

Assisting with agent onboarding and offboarding communications

Maintaining accurate agent information and following up on pending items

Learning and assisting with agent-related processes, including splits/caps, E&O, Board/MLS matters, licensing, and production transfers

Handling and coordinating monthly billing with accuracy and attention to deadlines

Responding to agent and staff questions and directing requests when necessary

Coordinating meetings, trainings, office events, and special company events

Communicating and coordinating with Marketing, Agent Services, Transaction Coordination, leadership, and other departments

Tracking requests, action items, and follow-ups for the Team Leader

Assisting with travel, reservations, scheduling, receipts, reimbursements, and other administrative needs

Helping maintain smooth day-to-day office operations

It's important for the Administrative Coordinator to take notes, stay organized, follow through, communicate when something is pending, and ensure details are correct.

This position is ideal for someone who enjoys being the person behind the scenes who keeps people, information, deadlines, and operations moving.