Front Desk Receptionist

divh2Front Desk Receptionist/h2pLocation: San Francisco, CA/ppResponsibilities:/ph3Client and Visitor Management/h3ulliGreet and direct visitors and clients./liliEnsure directions on building entry are sent./liliAdd visitors to the security tool./liliHave visitors sign into Envoy upon arrival./liliCheck vaccination cards./li/ulh3Telephone Management/h3ulliAnswer telephones and take messages./liliRoute messages to the correct department/person./li/ulh3Office Maintenance and Presentation/h3ulliEnsure furniture and office space are clean and presentable, including desks, chairs, glass walls/windows, kitchen, and glass boards./li/ulh3Inventory and Restocking/h3ulliMaintain inventory of snacks, beverages, and access cards./liliNotify manager when supplies are running low./liliReorder supplies as needed./li/ulh3Deliveries/h3ulliAccept and put away deliveries./liliCoordinate large deliveries, including freight elevator reservations./li/ulh3Building Management Liaison/h3ulliSubmit service requests (access cards, vendor access, etc.)./liliMaintain and track access card inventory./liliEnter clients/visitors into the security tool./liliInform Innovaccer employees about alarm testing, holidays, and building management visits./li/ulh3Email Management/h3ulliMonitor and respond to USadmin shared emails./liliRoute emails to the appropriate departments./li/ulh3Calendar Management/h3ulliReserve boardrooms and send invites via Google Calendar./li/ulh3Mail Handling/h3ulliSort, scan, and distribute mail via email to the correct departments./li/ulh3Events and Meetings Coordination/h3ulliEnsure boardroom tech is set up for meetings./liliOrder and set up food, beverages, and office materials./liliServe as the main POC for vendors./liliAssist in obtaining quotes for venues./liliHelp coordinate local events./li/ulh3IT Asset Management/h3ulliRecord asset movements, including laptops, monitors, and equipment./liliMaintain a detailed log with asset type, serial number, assigned user, and movement date./liliNotify the IT department immediately of any asset movements via email./liliProvide relevant details to ensure updates to the asset inventory./li/ulpThis role requires excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment./p/div