HR Admin

Job Description

Job Description

Description

Human Resource team has an immediate opening for a HR Assistant. The team is responsible for the centralization and automation of manual tasks required to hire our hourly workforce. You will perform administrative, repeatable tasks daily as well as perform quality audits of our outsourced vendor also performing administrative, repeatable tasks. This could be backend terminations or just general reporting on hires/terminations, etc. Specific responsibilities include:

Responsibilities Include:

• Manage and own daily tasks from start to finish.

• Escalate issues with either the process or tools required to complete the tasks Perform quality audits of our outsourced vendors.

• Facility reporting and communications to our broad team (including leadership).

• Apply good judgement to ambiguous scenarios when the path ahead is not clear.

• Think big to drive process and product improvements on behalf of WFS and our candidates.

• Be a liaison between our field teams and our centralized support service.

• Responsible for importing and exporting data within various software platforms, including Excel, ensuring accuracy and completeness of information.

• Manage all backend processes related to application creation and candidate compliance information, collaborating closely with the internal team.

• Handle sensitive information and documents, such as Social Security Numbers (SSN), dates of birth (DOB), and driver's license (DL) numbers, with strict confidentiality and adherence to privacy regulations.

• Utilize Excel extensively on a daily basis, including the use of pivot tables and VLOOKUP functions, to analyze and organize HR data effectively.

• Develop and maintain data management systems and processes to ensure efficient handling of HR information and streamline workflows.

• Conduct regular data audits to identify and resolve any discrepancies or inaccuracies, maintaining data integrity and reliability.

• Assist in the development and improvement of data management procedures and policies, implementing best practices for data security and privacy.

• Perform quality audits of our outsourced vendors.

• Facility reporting and communications to our broad team (including leadership).

• Apply good judgement to ambiguous scenarios when the path ahead is not clear.

• Think big to drive process and product improvements on behalf of WFS and our candidates.

• Be a liaison between our field teams and our centralized support services.

Skills

Data Entry, Microsoft Excel, Pivot Tables, VLOOKUP, Attention to Detail, Self-Motivated, administrative support, customer service

Top Skills Details

Data Entry,Microsoft Excel,Pivot Tables,VLOOKUP,Attention to Detail,Self- Motivated,administrative support,customer service

Additional Skills & Qualifications

Excel is used widely on this team so having a foundation of knowledge is critical. Candidates who have working knowledge of Excel and most preferably with using/creating Pivot Tables and/or using the VLOOKUP/HLOOKUP formulas are desireable.

Job Type & Location

This is a Contract position based out of Tempe, AZ.

The pay range for this position is $23.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Tempe,AZ.

This position is anticipated to close on Jul 16, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.