Executive Assistant I- Institutional Animal Care and Use Committee (IACUC)

Description Job DescriptionThe Executive Assistant & Analyst for the Institutional Animal Care and Use Committee (IACUC) provides high‑level administrative, operational, and analytical support to ensure the institution’s animal research program complies with federal, state, and institutional regulations. This role supports the IACUC Chair, Attending Veterinarian, and Research Compliance leadership by coordinating committee operations, managing protocol workflows, analyzing compliance data, and maintaining accurate documentation for regulatory audits. Responsibilities Administrative & Executive Support Committee Operations — Coordinate all IACUC meetings, prepare agendas, compile review materials, and record minutes in accordance with regulatory standards. Protocol Management — Track protocol submissions, renewals, amendments, and continuing reviews; ensure timely routing to reviewers. Correspondence Management — Draft official communications, notices, and follow‑up letters to investigators and committee members. Calendar Coordination — Manage meeting schedules for the IACUC Chair, OACUW Director and compliance leadership, including deadlines, inspections, and training sessions. Document Control — Maintain organized, audit‑ready records in compliance with PHS, USDA, and AAALAC requirements. Regulatory & Compliance Support Regulatory Monitoring — Assist with ensuring institutional compliance with the Animal Welfare Act, PHS Policy, and institutional guidelines. Semiannual Program Reviews — Support preparation, participate in, scheduling, documentation, and follow‑up for facility inspections and program evaluations. Training Coordination — Track required training for investigators and staff; assist in developing training materials. Audit Preparation — Organize documentation and assist with internal and external audits (USDA, OLAW, AAALAC). Data & Analytical Responsibilities System Administration — Support electronic protocol management systems (eIACUC platforms), including data entry, troubleshooting, and user support. Process Improvement — Identify workflow inefficiencies and recommend enhancements to improve committee operations and compliance oversight. Qualifications Bachelor's degree or equivalent combination of experience and education 5 years related administrative or business experience Preferred Skillset Bachelor’s degree in a scientific, administrative, or related field. Strong understanding of IACUC functions, animal research compliance, or willingness to train. Excellent writing, communication, and organizational skills. Ability to handle confidential information with discretion. Equal Opportunity Employer The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. Compensation The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,482.07 - $98,827 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. #J-18808-Ljbffr