Administrative Assistant for Enrollment, Advancement, Operations

Administrative Assistant for Enrollment, Advancement and Operations

Reports to: Head of School (with collaboration across leadership team)

Job Goal: The Administrative Assistant plays a key role in enrollment management and advancement efforts as well as supporting the operations of the school. This position serves as a welcoming first point of contact for families and visitors, ensures smooth office operations, and provides administrative support for admissions and development initiatives. The role requires strong organization, attention to detail, and a commitment to the school's mission.

Performance Responsibilities:

• Enrollment & Admissions Support
• Manage inquiry process for prospective families, including tours and follow-up communication
• Maintain enrollment database and track applicant progress
• Assist with application processing, enrollment paperwork, and onboarding of new families
• Coordinate open houses, school tours, and enrollment events
• Partner with leadership to ensure a positive and responsive admissions experience for families
• Advancement & Development Support
• Provide administrative support for fundraising and advancement initiatives (annual fund, events, donor communications)
• Assist with gift entry, acknowledgements and donor database as needed
• Assist with planning and execution of advancement events (auctions, benefits, community gatherings)
• Assist with marketing materials, social media updates, and communications, including weekly parish bulletins
• Office & Secretary Duties
• Assist with the front office, including answering phones, greeting guests, and handling student needs in the absence of school secretary
• Assist faculty and staff with clerical needs in the absence of the school secretary (copies, forms, supply management)
• Perform other duties as assigned.

Basic Qualifications:

• Must have strong commitment to Catholic education and model behavior in accordance with Holy Family Regional School mission and philosophy.
• Excellent communications skills including written, verbal, public speaking, and presentation skills
• Strong organizational, communication, and interpersonal skills
• Proactive and able to anticipate needs of a school
• Proficiency in Google Workspace and/or Microsoft Office
• Experience with databases or student information systems preferred, FACTS, etc.
• Discreet and trustworthy with sensitive information

Education and Experience:

• Associate or bachelor's degree preferred
• School experience preferred
• Enrollment experience preferred

Work Schedule: Full-time hourly position. Primarily during school hours, with occasional evenings or weekends to support events.