Executive Admin

Responsibilities Provide comprehensive, proactive administrative support to the Vice President, Results & Impact, including complex calendar management, meeting prioritization, and scheduling across global time zones. Serve as a strategic gatekeeper for the VP’s time, using judgment to appropriately sequence, prioritize, and resolve competing demands. Prepare the VP for internal and external engagements by coordinating pre-reads, briefing materials, agendas, and follow-ups. Anticipate needs and resolve issues independently to support effective executive decision‑making. Coordinate leadership meetings, working sessions, and cross‑functional forums, including agenda development, material consolidation, note‑taking (as needed), and action‑item tracking. Manage end‑to‑end logistics for high‑stakes meetings (in person and virtual), including participant coordination, room reservations, technology support, and follow‑ups. Ensure timely flow of information between the VP, direct reports, peers, and stakeholders. Act as a key liaison between the Global RE, FM & Corporate Operations team and broader Supply Chain & Operations leadership, Enterprise partners (e.g., Finance, HR, IT), and other business stakeholders. Requirements Demonstrated experience supporting senior executives (VP or equivalent level) in a complex, fast‑paced, matrixed organization. Proven ability to manage ambiguity, exercise sound judgment, and handle highly sensitive information with discretion. Strong organizational, prioritization, and problem‑solving skills with a proactive, solution‑oriented mindset. Excellent communication and interpersonal skills; ability to interact confidently with senior leaders and diverse stakeholders. High proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel). #J-18808-Ljbffr Jobtailor