Administrative Program Specialist A

Administrative Program Specialist-A The Division of Administration/Office of Community Development has a vacancy. This job title has an assigned pay grade of AS-613. This Administrative Program Specialist-A will assist with administrative functions in the Community Development Block Grant Program (CDBG). An ideal candidate should possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning. The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following: Overseeing the state's capital construction program Working to provide state and federal grants for community development Development of the state budget Providing technology services Giving agencies guidance in the state purchasing and contracting process as they seek goods and services Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes Three years of experience in administrative services; OR six years of full-time work experience in any field; OR a bachelor's degree. Experience substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job duties include: Processing all personnel actions for OCD-CDBG, LGAP including obtaining the proper authorities' signature and tracking the paperwork from inception to completion. Preparing out-of-state travel authorizations and arrangements for OCD-CDBG, LGAP staff. Obtaining approvals of designated authorities. Contacting travel agency for airline reservations and hotels for room reservations, ensure rates are within the State Travel Regulations. Arranging for payment of registration fees. Preparing flight schedule for the employee traveling and checking airline tickets for accuracy upon receipt from the travel agency. Serving as purchasing and procurement officer for OCD-CDBG, LGAP of goods and services as it relates to the LaCarte purchasing card, and LaGOV generated purchase orders in accordance with State Purchasing Regulations. Reviewing contracts for any changes/corrections and renewing contracts. Purchasing new state vehicles. Resolving conflicts with vendors. Serving as Property Control Manager (bonded). Responsible for an accurate maintenance for the inventory of all federal and State-owned equipment, in accordance with the State's Property Control Regulations. Overseeing the activities, which range from tagging items and the annual physical inventory to the disposition of surplus property. Maintaining complete files and/or records of all transactions. Serving as agency's computer system liaison/coordinator with professional information technology staff. Serving as Telecommunication Coordinator by corresponding with the Office of Telecommunications Management to arrange all new telephone installations, including voice mail, paging and cellular phone services, changes and repairs. Resolving problems, which may arise. Responsible for the compilation and production of the annual LCDBG Grantee Handbook, which provides detailed step by step instructions for grantees in all compliance areas associated with the Community Development Block Grant Program. Responsible for the planning and execution of all workshops associated with the administration of the LCDBG, LGAP, and CWEF programs. Acts as confidential executive assistant to the Director of the Office of Community Development. Assists in the determination and interpretation of agency policy and procedures. Schedules appointments for the Director. Appointment type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee. Louisiana is a "State as a Model Employer" for People with Disabilities. No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page. A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system. *Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your online application. The selected candidate will be required to submit original documentation upon hire. For further information about this posting, please contact: Erica R. Gay, HR Specialist, Division of Administration/Office of Human Resources, email: View email address on click.appcast.io