Executive Assistant

Overview Headquartered in the Pacific Northwest, Wyld produces the best cannabis edibles and beverages on the market using real fruit and natural flavors. The company operates in AZ, CA, CO, IL, MA, MD, MI, MO, NJ, NM, NV, NY, OK, OH, OR, WA, and across all of Canada with more launches on the horizon. Our CBD line is available nationwide across all states. Department: Executive Location: Oregon - Clackamas Compensation: $70,000 - $90,000 / year Responsibilities Executive Support Manage complex executive calendars, appointments, and scheduling while balancing competing business and personal priorities. Coordinate executive meetings, including scheduling attendees, preparing agendas and materials, reserving meeting space, and documenting meeting notes and action items. Coordinate domestic and international travel arrangements, including itineraries, transportation, accommodations, and travel logistics. Assist in preparing, editing and distributing executive correspondence, presentations, reports, and other business documents. Prepare and submit executive expense reports and supporting documentation in accordance with company policies. Personal Logistics Support Coordinate personal appointments, scheduling, reservations, and day‑to‑day personal logistics for assigned executives. Assist with personal errands and administrative tasks, including coordinating household services, fleet maintenance, pet care and veterinary appointments, and other personal responsibilities as needed. Coordinate personal travel arrangements and related logistics. Manage executive fleet administration, including vehicle registrations, maintenance scheduling, insurance documentation, and service coordination. Anticipate executive needs and proactively resolve scheduling conflicts and logistical challenges to ensure seamless daily operations. Project Support & Coordination Coordinate executive initiatives by tracking action items, deadlines, deliverables, and follow‑up activities. Partner with leaders across the organization to gather information, coordinate priorities, and facilitate timely communication. Assist with planning and coordinating executive meetings, leadership off‑sites, company events, and special projects. Monitor project timelines and proactively follow up to ensure commitments and deliverables remain on track. Identify opportunities to improve administrative processes and enhance executive support services. Communications Serve as a professional point of contact for executive communications with internal and external stakeholders. Handle confidential business and personal information with discretion, integrity, and sound judgment. Screen and prioritize communications, correspondence, and requests on behalf of executive leadership. Build and maintain positive working relationships with employees, customers, vendors, and business partners. Additional duties and responsibilities may be assigned based on business needs. Qualifications Education & Experience 2+ years of experience providing executive, administrative, or project coordination support to senior leaders. Experience managing executive calendars, coordinating travel, preparing meeting materials, and supporting confidential communications. Experience coordinating multiple priorities and projects in a fast‑paced environment. Ability & Technical Skills Exceptional organizational, time management, and multitasking skills. Strong written and verbal communication skills with the ability to interact professionally with all levels of the organization. Ability to maintain confidentiality and exercise sound judgment when handling sensitive information. Strong attention to detail with excellent follow‑through and problem‑solving abilities. Proficiency with Microsoft Office Suite, Google Workspace, and business collaboration tools. Ability to work independently, anticipate needs, and adapt to changing priorities with minimal direction. Professional demeanor with a strong customer service mindset and commitment to supporting executive leadership. Certifications & Compliance Must be at least 21 years of age, as required by applicable state regulations. Must successfully complete a pre‑employment background check, where permitted by law. Must obtain and maintain all licenses, permits, certifications, or registrations required by applicable federal, state, provincial, or local laws and regulations. ServSafe Certification or Food Handler's Card is preferred, where applicable. Additional Requirements Compliance with all company safety, sanitation, quality, and food safety policies is required at all times. Must be willing to work a flexible schedule. Benefits You'll receive a competitive salary of $70K‑90K/year, 11 paid holidays, 120 hours of PTO, 401K, and fully paid health, dental and vision insurance. Wyld is an equal opportunity employer. #J-18808-Ljbffr