Executive Administrative Assistant

Job Description

Job Description

Who We Are

Alpine Tree Service is a high-growth, full-service tree care company built on execution, accountability, and professionalism. Our office is the operational backbone of the company-responsible for delivering a seamless customer experience and keeping the business running efficiently.

We do not operate like a typical office.

We move fast, expect ownership, and hold a high standard.

The Role

This is not a passive administrative position.

You are responsible for keeping priorities organized, communication tight, and execution consistent across the business. You will support ownership directly while also ensuring day-to-day operations run without friction.

If you need constant direction or struggle to prioritize, this role will break down quickly.

Core Responsibilities

• Manage calendar, scheduling, and communications for ownership
• Coordinate daily priorities and ensure follow-through across tasks
• Support office operations and maintain workflow between departments
• Prepare documents, reports, and internal communications
• Handle confidential information with discretion
• Coordinate meetings, logistics, and occasional travel
• Maintain highly organized digital and physical filing systems
• Step into gaps and take ownership of tasks as business needs evolve

How We Operate (Core Values in Action)Actively Seek Knowledge

You ask questions, learn systems quickly, and continuously improve how work gets done.
If you plateau, you become a bottleneck.

Think Ahead to Solve Problems

You don’t wait for issues—you anticipate them.

Missed details, last-minute scrambles, and preventable problems are failures in planning.

Be Adaptable

Priorities shift daily. You adjust quickly without losing momentum or accuracy.

If you need a predictable, repetitive role, this is not it.

Loyalty to the Team

You follow through, communicate clearly, and support the team where needed.

Dropped tasks or lack of communication hurts everyone.

Have the Motivation to be the Best

You take pride in your work, move with urgency, and hold a high standard.

Average performance stands out here-in a bad way.

Qualifications

• Proven experience as an Administrative Assistant or similar role
• Strong organizational and time-management skills
• Ability to manage multiple priorities in a fast-paced environment
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to handle sensitive information with discretion

Preferred Traits

• Proactive and self-directed
• Strong problem-solving ability
• Comfortable operating with limited direction
• Career-focused with a long-term mindset
• High standards for organization, communication, and execution

Compensation

Salary starting at 65k and commensurate with experience

** PLEASE NOTE- IN ORDER TO BE CONSIDERED FOR THE POSITION YOU MUST SUBMIT A STATEMENT OF INTEREST HIGHLIGHTING WHY YOU THINK YOU WOULD BE AN ASSET TO OUR TEAM TO View email address on us.fitly.work**