Executive Assistant

Job Description

Job Description

At Phillip Jeffries, we believe beautiful design begins with passion, integrity, and connection. What started in 1976 as a small family business with just ten grasscloths in a New Jersey garage has grown into a global luxury brand offering more than 1,000 wallcoverings to designers and architects around the world. Through decades of growth, our values remain the foundation of everything we do. We are committed to craftsmanship, creativity, and delivering exceptional experiences at every touchpoint.

We are seeking a highly organized and proactive professional to support our Supply Chain leadership team in a dynamic, fast-paced, onsite environment. This role offers a unique opportunity to partner closely with the Senior Vice President of Supply Chain, driving key initiatives forward, enhancing operational efficiency, and ensuring seamless coordination across projects, teams, and external partners. This position is based onsite five days per week, fostering strong collaboration and real-time engagement with key stakeholders.

What You Will Be Doing

Administrative & Executive Support

• Provide high-level support to the VP of Supply Chain, including calendar management, travel coordination, and meeting logistics
• Prepare polished agendas, presentations, and reports for executive and cross-functional meetings
• Maintain organized and accessible documentation for projects, vendor agreements, and key departmental materials
• Manage and track expenses with accuracy and attention to detail

Cross-Functional & Vendor Collaboration

• Serve as a key liaison between executive leadership, internal teams, and external vendors
• Coordinate with contractors on deliverables, invoicing, and scheduling to ensure smooth project execution
• Support cross-departmental initiatives by facilitating clear, timely communication across stakeholders

Project Coordination

• Partner in the planning, scheduling, and execution of supply chain initiatives from concept through completion
• Proactively monitor project milestones, timelines, and dependencies to ensure seamless delivery
• Track and report on key performance indicators (KPIs), transforming data from leadership into clear, actionable dashboards
• Coordinate internal resources and external partners, including contractors and suppliers, to meet project goals and timelines
• Support budget tracking and financial oversight for assigned initiatives

Reporting & Process Improvement

• Develop and maintain KPI dashboards to provide leadership with meaningful insights
• Prepare concise project status updates, including risks, progress, and recommendations
• Identify and implement process improvements to enhance efficiency and optimize project outcomes

What You Bring to the Table

• Minimum of 2+ years of experience in administrative support, project coordination, or a related role
• Proven experience supporting senior leadership, with the ability to anticipate needs and prioritize effectively
• Exceptional organizational, planning, and follow-through skills, with strong attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools (Trello, Smartsheet, or MS Project)
• Strong written and verbal communication skills, with the ability to confidently interact across all levels of the organization
• Experience collecting, analyzing, and reporting on key performance indicators (KPIs) to drive insights and decision-making
• Demonstrated ability to coordinate with external vendors or contractors and manage deliverables

The Phillip Jeffries Experience

At Phillip Jeffries, we believe exceptional work deserves exceptional care. Our commitment to creating a more beautiful world extends to how we support our team, offering thoughtfully designed benefits and meaningful perks that reflect our appreciation for your talent and time.

Your Compensation Journey

• Competitive hourly rage ranging from $27.00- $33.00 based on your experience and technical expertise
  
• Annual bonus opportunity to reward your performance
• Cost of Living increases that honor your growth and commitment
• Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required

Health Benefits That Take Care of You

• Medical Coverage – low cost to the employee
  • Coverage options for spouse, domestic partner, civil union partner, and family
• Health Reimbursement Account (HRA) to offset medical expenses
• Prescription, dental, and vision coverage to support whole-person wellness
• Flexible Spending Accounts (FSAs) for healthcare and dependent care
• Employee Assistance Program that supports your mental, financial, and physical well-being
• Pet insurance for your four-legged companions

Time to Recharge

• 16 paid personal days each year to relax, recharge, or travel
• Paid holidays including New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve
• Additional paid time off during our annual company closure between Christmas and New Year’s
• Earn extra paid time off by completing your annual wellness physical
• Up to three paid days each year to give back through volunteer work

Career Elevation

• Structured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term success

Perks at Work

• Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home
• Access to Working Advantage with discounts on travel, entertainment, and everyday purchases
  

Phillip Jeffries is an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.