Grants Manager

Grants Manager Job Description Template

Our company is looking for a Grants Manager to join our team.


  • Support Director of Development in providing stewardship to current grantors;
  • Performs other duties as assigned;
  • Work with Director of Development to provide input for internal PAMM development reports;
  • Maintain current records in Altru and in paper files, including grant tracking and reporting;
  • ability to understand program announcements and “terms & conditions” for each agency;
  • Work with Finance Department and appropriate Program Staff to gather information necessary to report to funders on current grant programs;
  • Maintain grant deadline and reporting calendar;
  • Fulfill reporting as required by donors;
  • monitoring allowable and allocable costs, spending patterns, and balances;
  • monitoring personnel effort allocations and update salary information using Labor Accounting;
  • using PeopleSoft Prime for journals to transfer costs and monitoring costs with special requirements (e.g. travel, computers);
  • facilitating PI submission of annual progress reports and close-out documents for sponsored projects, fellowships and subcontracts;
  • coordinating with department administrators concerning personnel on grants.


  • Ability to maintain confidentiality with respect to highly sensitive data required;
  • Bachelor’s degree;
  • Successful track record in fundraising for a nonprofit organization, with 3+ years of experience in grant writing;
  • At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email);
  • Knowledge of basic fundraising techniques and strategies;
  • Salary requirement;
  • Cover Letter;
  • Demonstrated proficiency with Microsoft Excel such as pivot tables and queries;
  • BA/BS in business, finance, accounting or equivalent experience;
  • Familiarity with University policies and procedures regarding sponsored awards preferred;
  • Experience working in deadline-driven environments;
  • Knowledge of the University’s financial system applications such as Coeus, Labor Accounting, Information Warehouse, and PeopleSoft PRIME;
  • Commitment to the mission and goals of Newman University;
  • Ability to effectively demonstrate high fundraising ethical standards;
  • Excellent proofreading/editing skills.