Program Administrator Job Description Template
Our company is looking for a Program Administrator to join our team.
Responsibilities:
- Inventory management;
- serves as liaison to speakers and participants; coordinates associated event travel and accommodations;
- Responsible for leading the Program Administration group;
- execute communications efforts to corporate members and update E-ffiliates website content; and;
- provides post-event follow-up, tracks return-on-investment, and reports on outcomes;
- Train all Program Administrators and Administrators in the daily tasks of the position;
- RFQ Processing and workflow management;
- Order entry and order acknowledgement;
- develops program materials, including agenda, speaker bios, program booklet, and other event materials;
- leads the Andlinger Center administrative team prior to and during events; provide project management;
- Quote processing and preparation, purchase order review;
- Assist program managers with demand forecasting and scheduling.
Requirements:
- This position involves training and supervising junior support personnel who work within the Program;
- Knowledge of E-Synergy, Exact/Macola or similar ERP systems;
- The PA is expected to understand the training requirements of ABIM and other accrediting and regulatory bodies that impact fellow education;
- Scheduling and monitoring clinical rotations, collecting, tracking and reporting evaluations and assisting the faculty preceptors;
- Management of an annual budget, including tracking, auditing and reporting payroll and expenditures;
- 2 years of Customer Service / Sales or Project management;
- Must work with diverse groups to obtain consensus on issues;
- Knowledge of SOP elements;
- Able to communicate information and ideas so others will understand;
- Strong oral and written communication skills;
- Performs with precise attention to detail, thoroughness, and effectiveness;
- Knowledge of or ability to learn regulatory requirements;
- Ability to effectively cope with accelerating changes in an evolving process;
- Experience managing budgets preferred;
- Ability to build internal relationships to overcome organizational obstacles.