Sales Administrative Assistant

Sales administrators process sales orders and payments, arrange deliveries and offer after-sales support.

Sales Administrative Assistant Job Description Template

Our company is looking for a Sales Administrative Assistant to join our team.

Responsibilities:

  • Greet visitors at office;
  • Maintains customer database by inputting customer profile and updates; preparing and distributing monthly reports;
  • Process shipments by using shipping software or website;
  • Create, maintain, and update a variety of metrics reporting tools on a daily, weekly, monthly basis;
  • Order processing;
  • Contact customer for any issues regarding quote package;
  • Organize meetings as required;
  • Perform the full cycle sales process;
  • Office Administration;
  • Prepare weekly Sales performance/status reports;
  • Receive Request for Quotations (RFQs) from customers;
  • Prepare and deliver monthly Board reporting;
  • Answering and transferring incoming calls;
  • Maintain and order office supplies;
  • Process RMAs & refunds.

Requirements:

  • Must have a minimum of 2 years of clerical experience, office administration, or data entry;
  • Strong verbal and written communication skills;
  • Knowledge of office management systems and procedures;
  • Flexible – willing to take on new tasks as required and change processes to best support the sales team;
  • Proven experience as an administrative assistant or equivalent;
  • A great sense of humor coupled with a desire to win;
  • Strong computer skills, proficient on Mac OSX and Google Platforms (Salesforce a plus);
  • Working knowledge of office equipment, like printers and scanners;
  • Must have a high school diploma.