Mailroom Clerk Job Description Template
Our company is looking for a Mailroom Clerk to join our team.
Responsibilities:
- Organizing, and processing documents in a fast paced, production environment;
- Follow detailed instructions to organize, and process high volume, error free data on a consistent basis;
- Enters and verifies alphanumeric data from a variety of sources, including paper-based, and electronic, into a computer database;
- Print and send additional payroll reports requested by clients;
- Delivering mail to correct location-internally;
- Print, send, and track year-end W-2s as directed;
- Process, print, package, ship and track daily payrolls according to packout instructions for each client;
- Email or upload client file uploads (i.e. 401K, Worker’s Compensation);
- Filing duties for client invoices, shipping records and historical information;
- Light duties in data entry and customer service;
- High volume of scanning and printing;
- Maintain printers, load equipment with paper, tape, staples, toner, etc;
- Operating postage mailing machine as needed;
- Other duties as assigned;
- Maintain payroll holiday schedule, including sending out holiday notices a month in advance.
Requirements:
- Must be able to lift up to 25 lbs;
- Ability to stand and move for majority of a shift;
- Must have experience as a mailroom clerk;
- Able to process information quickly and have the ability to be flexible;
- Great customer service skills;
- 3+ years of experience;
- Excellent accuracy and attention to detail;
- Knowledge of various postage machines and familiarity working with Xerox/Cannon copiers is a plus;
- Basic Computer skills;
- Ability to utilize a variety of computer-based systems simultaneously;
- Good job stability;
- Mail finishing, sorting, delivering, and tracking;
- High school diploma or GED required.