Payroll Clerk

Payroll administrators make sure employees get paid the right amount on the right date.

Payroll Clerk Job Description Template

Our company is looking for a Payroll Clerk to join our team.


  • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages;
  • Contributes to team effort by accomplishing related results as needed;
  • Maintains agency financial and official records;
  • Customer Service to employees seeking assistance;
  • Maintains payroll operations by following policies and procedures;
  • Implementation and account setup;
  • Address employee concerns regarding hours worked, pay rates, taxes, garnishments, and paycheck discrepancies;
  • Serve as a backup for processing bi-weekly payroll;
  • Answering employees’ questions and concerns regarding payroll;
  • Maintaining and updating payroll records;
  • Assist with employee inquiries and issues;
  • Entering employee information and payroll data into the system;
  • Prepare monthly union reports in numerous jurisdictions;
  • Review employee time information from timekeeping system for accuracy and completeness, and follow up on missing or unapproved timesheets;
  • Other duties as assigned.


  • Strong organizational skills;
  • Effective communications skills, in writing and verbally;
  • Ability to monitor deadlines and plan, coordinate and execute assignments;
  • Knowledge of Microsoft Excel;
  • Ability to work independently and follow directions;
  • General knowledge of windows-based computer operating systems;
  • Ability to analyze and interpret data;
  • Ability to handle confidential matters;
  • ADP Vantage experience preferred;
  • Data entry, payroll processing, clerical experience;
  • Previous experience in a payroll department;
  • Ability to read, write and speak English;
  • Knowledge of payroll software is beneficial;
  • Must maintain proficiency in company sponsored training and certifications as required;
  • Professional appearance and demeanor.