Administrative Procurement Professional

Administrative Assistant To Our Buyers Led by dynamic owner Joe Gurrera (and his commitment to superior quality) Citarella has grown from a respected NYC fish market into a full-scale, Ultimate Gourmet Market with locations across New York City, the Hamptons, and Greenwich, Connecticut.

A family-run business, we're driven by a passion for great food. We delight customers with the finest selection of fresh seafood, prime, dry-aged beef, chef-prepared specialties and handcrafted pastries, international cheeses, imported groceries, and more. Join our team of seasoned professionals and become a part of the fabric of the New York food scene.

Citarella's Buying Team is essential to ensuring our stores offer only the highest quality products—from artisanal cheeses and peak-season produce to a curated selection of specialty items sourced in-house, domestically, and internationally. As the Administrative Assistant to our Buyers, you will play a key support role, managing daily administrative tasks that keep our team operating efficiently.

You'll handle everything from data entry and invoicing to vendor communications and internal scheduling. A background in food retail or distribution is a plus, but what matters most is your enthusiasm for supporting a high-performing team and your commitment to accuracy, organization, and communication.

This role is 100% on-site in a warehouse environment in Hunts Point, Bronx, NY.

Provide direct administrative support to the Buying Team

Manage calendars and coordinate meetings and calls

Assist with vendor inquiries, delivery scheduling, and warehouse coordination

Conduct research and gather information for the Buyers as needed

Create purchase orders using internal ordering systems

Maintain vendor records, including contact details and cost/item files

Perform accurate data entry and maintain system updates

Prepare, distribute, and archive meeting notes

Track Paid Time Off and maintain team holiday calendars

Handle incoming calls, voicemails, and messages professionally

Perform general office tasks including scanning, mailing, filing, faxing, and emailing

Monitor and manage supply orders and inventory

Keep office area clean, organized, and well-stocked

Support the team with other tasks and projects as assigned

Qualifications and Education Requirements

Minimum 2 years of experience in an administrative support role

High School Diploma required

Strong organizational and time management abilities

Excellent written and verbal communication skills

Detail-oriented with a proactive approach to problem-solving

Proficient in Microsoft Office Suite (Excel, Word, Outlook)

Preferred Skills

Experience in a food-related or warehouse/distribution environment is preferred

Ability to travel to all Citarella locations

Associate's, Bachelor's, or trade school degree preferred