Law Office Administrative Professional

DOC Administrative Review Board Office Associate
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Sponsorship for employment with the State of Illinois is not provided for visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State, applicants must be currently authorized to work in the United States on a full-time basis.
Date: May 21, 2026 Location: Springfield, IL, US, 62702 Job Requisition ID: 56178 Position Title: Office Associate Opening Date: 05/22/2026 Closing Date: 06/05/2026 11:59 p.m. Agency: Department of Corrections Class Title: Office Associate - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary (Effective 7/1/26) $4,144 a month; Full Range $4,144-$5,655 a month Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
IDOC is looking to hire an Office Associate to work with Administrative Review Board (ARB) chairpersons in coordinating, monitoring and scheduling ARB hearings. This individual will receive, monitor and track Administrative Review Hearings documents, work with other clerical staff to monitor and log incoming mail, and provide input into the creating and editing of training materials established for institution staff. In addition, they will keyboard a variety of documents that include legal and medical terminology, maintain files, and monitor special projects.
Essential Functions

Works with Administrative Review Board (ARB) chairpersons in coordinating, monitoring and scheduling ARB hearings.
Receives, monitors and tracks Administrative Review Hearings documents to ensure information, some of which contains legal and medical terminology, is submitted accurately.
Works with other clerical staff to monitor and log incoming mail.
Opens, date stamps, and logs daily incoming mail.
Provides input into the creation and editing of the training materials established for institution staff.
Keyboards procedures, memoranda, letters, and reports that include legal and medical terminology.
Maintains files and monitors special projects to be completed.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience. Requires ability to keyboard accurately at 45 wpm.
Conditions of Employment Requires ability to pass the IDOC/IDJJ background check. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited. Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department. Applicants are to abide by all vaccine and/or other medical standards as set out by the employer.
Work Hours: See below 8am-4pm Mon-Fri, Sat/Sun off Headquarter Location: IDOC - 1000 E. Converse Avenue, Springfield, IL 62702 Work County: Sangamon Agency Contact: Jamie Barrett Email: View email address on click.appcast.io Posting Group: Office & Administrative Support
This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success.
The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer. As a IDOC employee, you are entitled to a robust benefits package that includes: Flexible work schedules in some program areas (flexible time and hybrid options) Health, life, vision, and dental insurance 12 weeks paid maternity/paternity leave Pension Plan vesting at 10 years for Tier II Full 20-year retirement awards free health insurance during retirement Deferred compensation and other pre-tax benefits programs Paid state holidays 13-14 days annually 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.) Employee Assistance Program and/or mental health resources