Human Resources Generalist, Payroll and Recruitment

Overview We are working with a Family Office in Coral Gables that is looking for a Payroll/HR Coordinator to join their growing team. A growing family office is seeking a hands-on Payroll & HR Coordinator to support a multi-entity payroll structure and core HR administration. This role will be responsible for running payroll across multiple sub-family office entities, ensuring compliance with tax and deduction requirements, and supporting full employee lifecycle HR processes.

The position is estimated to be approximately 50% payroll-focused and 50% HR coordination/administration.

Responsibilities Payroll Administration (Multi-Entity) Process bi-weekly payroll for ~40–50 employees across multiple sub-family office entities

Manage payroll inputs including wages, bonuses, taxes, deductions, and benefits coordination

Support transition and coordination of payroll activities currently administered through PEO structure

Ensure accuracy and compliance with federal, state, and local payroll tax regulations

HR Coordination & Operations Support onboarding and offboarding processes (employee setup, documentation, IDs, system access)

Maintain employee records and confidential HR files

Assist with performance management process tracking and documentation

Support recruiting coordination efforts; potential use and administration of ATS functionality

Partner with recruiting coordinator on hiring logistics and candidate tracking

Reporting & Administrative Support Prepare PowerPoint presentations and reporting packages for board and leadership meetings

Ensure data integrity across payroll and HR systems

Qualifications 3+ years of experience in payroll, HR coordination, or HR/payroll operations

Experience processing payroll in a multi-entity or multi-state environment strongly preferred

Strong understanding of payroll tax compliance, deductions, and reporting

HR administrative experience including onboarding/offboarding processes

Strong proficiency in Excel and PowerPoint for reporting and presentations

High level of discretion handling confidential employee and financial information