Faculty and Administrative Position

Under limited supervision, coordinates and performs a variety of administrative and operational support
duties for medical education, including but not limited to directing calls and routine inquiries, processing of correspondence, forms, reports, budgets, bookkeeping, process forms & information, perform data entry as needed and maintain established spreadsheets, establish and maintain files and records. Prepare, edit, and proofread documents to ensure accuracy. The administrative assistant should be a self-motivated individual who is able to process information efficiently and with great attention to detail. Reception, Information and Inquiries:

accepts, screens & routes telephones calls.
Answers inquiries, provides forms/information, or resolves problems concerning activities and/or operations of department; follows through, as required, to meet needs of customers.
Correspondence, Reports and Documents:
~ Performs a variety of assignments utilizing computer to prepare, transcribe, type, edit and distribute agendas, minutes & documents compose routine to complex correspondence & documents; Compiles and maintains statistics, budget or data pertaining to departmental operations.
performs basic information gathering and analysis; prepares reimbursement requests, work orders, requisitions etc. Copies and/or duplicates materials; Administrative Activities:
Anticipates, plans and coordinates activities to manage assigned administrative support responsibilities.
May be requested provide instruction and/or training to others in activities, processes and responsibilities directly related to this position.
Maintains and expands own competencies by attending training sessions or educational programs, as directed. Update and report learner registration status
Work with registration and education staff to ensure proper scheduling.
Prepare welcome packets and coordinates the printing of recruitment materials.
Retrieve learner registration documents and scans to electronic folders.
Download online registration documents to electronic folders.
Revise registration documentation as needed.
Upload learner photos to the online Privileges system (ECHO).
Distribution of recruitment applications to interviewers.
Following with learners not-compliant with registration requirements.
Collect and deposit parking garage payments.
Administrative duties including but not limited to Processing check requests, downloading ERAS evaluation reports tosend to faculty, logging evaluations when received, running reports on evaluations not completed, updating website and blackboard as needed, logging of resident conference attendance
Position may require travel to departments located in other buildings or on other campuses for duties integral to the position.
Demonstrates knowledge of the population-specific differences and needs of patients in appropriate, specific populations from young children through adolescence and applies them to practice. Demonstrates support for the mission, values and goals of the organization through behaviors that are consistent with the Connecticut Children's Standards.
This role will entail planned flex time which may include flexing to other work locations including to the satellite locations and/or flexing schedules to include evenings and/or weekends.

Education and/or Experience Required:
High School Diploma or GED with five (5) years progressively increasing experiences directly related to the duties and responsibilities specified required.
Associate's degree with a minimum of three (3) years administrative support experience preferred.
Proficient with Microsoft Windows operating system and Microsoft Office applications including Microsoft Word, Excel, PowerPoint, must be able to generate tables, spreadsheets and presentations.
Experience with managing relevant databases such as RAS, EndNote
Database management skills including ability to utilize database applications, perform basic queries and produce reports.
Skill in use of operating basic office equipment (e.g. copier, fax, calculator, multi-featured telephone).
Effective use of patience in day-to-day performance.
Understand and apply knowledge of department/organizational policies and procedures to resolve routine to complex problems and meet multiple needs of customers.
Multi-task and problem solve with working knowledge of unit/department.
Organize and manage time, activities and processes on weekly and/or project basis.
Make administrative/procedural decisions and judgments.
Focus on customer needs and follow through to meet needs.
Maintain calendars and schedule appointments utilizing electronic scheduling software.
Create, compose and edit written materials.
Connecticut Children's is the only health system in Connecticut that is 100% dedicated to children. Established on a legacy that spans more than 100 years, Connecticut Children's offers personalized medical care in more than 30 pediatric specialties across Connecticut and in two other states. Our transformational growth establishes us as a destination for specialized medicine and enables us to reach more children in locations that are closer to home. Our breakthrough research, superior education and training, innovative community partnerships, and commitment to diversity, equity and inclusion provide a welcoming and inspiring environment for our patients, families and team members.
At Connecticut Children's, treating children isn't just our job - it's our passion. As a leading children's health system experiencing steady growth, we're excited to expand our team with exceptional team members who share our vision of transforming children's health and well-being as one team.

Connecticut Children's offers a comprehensive compensation and benefits package for eligible team members, including medical, dental and vision insurance, hospital paid life and disability coverage, paid time off and leave programs, education and training assistance, a retirement savings plan with hospital match, and an employment assistance program. All team members are eligible to participate in the retirement savings plan, regardless of scheduled hours worked.