Receptionist-Administrative Position- Full Time

Administrative Assistant
We are seeking an Administrative Assistant to perform accounting and clerical tasks related to accounts payable, receptionist, and administrative support functions. The client is looking for a full-time applicant but will consider 30-40 hours per week during the hours of 8:15 a.m. and 4:45 p.m.
Responsibilities:

Operate the main telephone switchboard and respond to calls appropriately
Welcome visitors, manage sign-in, and direct visitors as needed
Receive, open, sort, and distribute incoming mail; prepare outgoing mail for posting; and manage faxes received through Microsoft Outlook
Perform accounts payable functions, including processing vendor invoices, verifying details, attaching required documentation, assigning general ledger coding, entering information into accounting software, and maintaining related files.
Reconcile vendor statements, investigate discrepancies, and prepare and process outgoing checks and ACH payments
Process daily shipments, including printing invoices, attaching corresponding paperwork, and sending invoices to customers
Order office supplies, manage inventory, and perform clerical duties such as photocopying, scanning, and faxing
Assist with accounts receivable by contacting customers regarding payment status and past due accounts
Order food and coordinate setup for company breakfasts, luncheons, meetings, and snacks; assist with off-site meetings and holiday events
Assist with miscellaneous computer projects using Microsoft Word and Excel, support year end accounting projects, and provide support for customer service and human resources when required