Bookkeeper/Bookkeeping

Job Description
Job Description About the Opportunity
We are seeking a highly organized and detail-oriented Bookkeeper / Office Assistant to support both financial and administrative operations for a private organization. This role is ideal for a professional who thrives in a dynamic environment, enjoys wearing multiple hats, and takes pride in maintaining accuracy, organization, and confidentiality.
The successful candidate will serve as a trusted resource, helping manage day-to-day bookkeeping, recordkeeping, and administrative functions while supporting leadership and operational initiatives.
Responsibilities
Bookkeeping
Manage accounts payable, including collecting documentation and coordinating approval processes.
Enter bills, vendor information, and financial transactions into QuickBooks.
Reconcile credit card accounts and maintain accurate expense tracking records.
Monitor recurring payments, subscriptions, memberships, and service agreements.
Prepare spreadsheets and reports for budgeting, expense tracking, and project monitoring.
Reconcile petty cash and maintain organized financial documentation.
Administrative Support
Provide administrative assistance to leadership and operations teams.
Organize and maintain digital and physical records, including contracts, manuals, contact information, and asset documentation.
Coordinate travel arrangements, appointments, meetings, and reservations.
Schedule and manage virtual meetings using Microsoft Teams and Zoom.
Assist with special projects and operational initiatives as needed.
Run occasional local errands and support general office operations.

Qualifications
Minimum of 5 years of bookkeeping experience using QuickBooks.
Strong proficiency in Microsoft Excel, Word, and Outlook.
Excellent written and verbal communication skills.
Strong attention to detail and ability to manage multiple priorities.
Comfortable working with various technologies, including Windows and Apple platforms.
Experience maintaining confidential information with discretion and professionalism.
Valid driver's license and reliable transportation.
Desired Attributes
Professional, polished, and dependable.
Strong organizational and follow-through skills.
Resourceful problem solver with a proactive mindset.
Positive attitude and collaborative approach.
High level of emotional intelligence and professionalism.
Ability to work independently while supporting a team environment.
What We Offer
Competitive compensation package.
Stable, long-term opportunity with a professional organization.
Collaborative and supportive team culture.
Diverse responsibilities with the opportunity to make a meaningful impact.
Positive work environment that values accountability, trust, and teamwork.
Qualified candidates who enjoy a combination of bookkeeping, office administration, and operational support are encouraged to apply. This role requires exceptional accuracy, discretion, and a commitment to delivering high-quality work.