Virtual EA

Executive Assistant Fort Lauderdale / Miami, Florida | Full-Time | Hybrid

Kitson Yachts, a leading luxury yacht brokerage and advisory firm specializing in yacht sales, new construction, and charter, is seeking a highly organized, proactive, and polished Executive Assistant to support the day-to-day operations of our growing team.

This role is ideal for an experienced administrative professional who thrives in a fast-paced, client-facing environment and enjoys working alongside brokers, clients, and industry professionals. The successful candidate will play a critical role in supporting sales, charter, marketing, and operational activities while helping ensure the smooth execution of key business initiatives.

Key Responsibilities
Provide administrative support to senior management and brokerage team members
Assist in the preparation of client presentations, sales proposals, charter brochures, and marketing materials
Maintain and update CRM systems (HubSpot) with accuracy and attention to detail
Coordinate and manage inbound sales and charter inquiries
Answer and manage the company sales phone line, directing calls appropriately
Support brokers with ongoing sales transactions, charter bookings, and client communications
Assist with listing management across brokerage and marketing platforms
Coordinate office operations and support day-to-day business activities
Conduct market research and compile information on yachts, clients, and industry trends
Assist with planning and execution of boat shows, open houses, broker events, and client activations
Coordinate meetings, schedules, and follow-up communications as required
Support social media, email marketing, and promotional initiatives when needed
Must be willing to work occasional weekends and evenings to support key events, boat shows, and client functions
Maintain a professional presence when interacting with clients, industry partners, and vendors

Experience & Skills
Minimum of 2-3 years of administrative experience, preferably supporting executives, high-profile individuals, or luxury clientele
Experience within the marine, yachting, luxury hospitality, real estate, or luxury lifestyle sectors preferred
Exceptional organizational and multitasking abilities
Strong verbal and written communication skills
Professional, polished, and client-focused demeanor
High attention to detail and ability to manage multiple priorities simultaneously
Proficiency in Microsoft Office Suite
Experience with HubSpot or similar CRM platforms preferred
Ability to work independently while contributing effectively within a team environment

Personal Attributes
Proactive and resourceful with a solutions-oriented mindset
Highly organized and dependable
Professional and confident communicator
Strong interpersonal skills with the ability to interact with UHNW clients and industry stakeholders
Positive attitude and willingness to take ownership of responsibilities
Passion for luxury, hospitality, travel, or yachting is highly desirable

Location & Work Arrangement
Hybrid position with a combination of remote and in-office work
Candidates must be based in South Florida , with the ability to attend meetings and events in Fort Lauderdale and Miami
Flexibility to travel locally for yacht showings, boat shows, client meetings, and company events as needed

Why Join Kitson Yachts?
Work directly alongside experienced yacht brokers and industry professionals
Exposure to luxury yacht sales, charter, and new construction projects
Be part of a fast-growing, globally focused brokerage firm
Engage with world-class yachts, prestigious destinations, and UHNW clientele
Opportunity for long-term career growth within the luxury yachting industry