FULL-TIME ADMINISTRATIVE PROFESSIONAL

Job Description
Job Description Administrative Assistant
We are seeking a highly organized, detail-oriented Administrative Assistant to support our team in our Massapequa, NY office. This individual will provide administrative and organizational support to multiple stakeholders while helping ensure efficient daily office operations.
The ideal candidate is proactive, professional, dependable, and able to manage multiple priorities in a fast-paced office environment. Strong communication skills, attention to detail, and a commitment to providing excellent service are essential.

Responsibilities
Answer and direct incoming phone calls and respond to inquiries professionally.
Organize and schedule appointments, meetings, and calendars.
Coordinate meetings and prepare accurate meeting notes and minutes.
Prepare, format, and distribute emails, correspondence, memoranda, letters, and other documents.
Assist with the preparation and distribution of regularly scheduled reports.
Develop, organize, and maintain filing systems and office records.
Help maintain and update office policies and administrative procedures.
Monitor office supplies, place orders, and research vendors and cost-saving opportunities.
Maintain contact lists and ensure information is accurate and up to date.
Coordinate travel arrangements as needed.
Prepare, submit, and reconcile expense reports.
Welcome visitors and provide general administrative support.
Serve as a point of contact for internal team members, clients, vendors, and other external contacts.
Collaborate with senior administrative staff and management to address requests and support daily business needs.
Perform additional administrative duties as assigned.

Qualifications and Skills
Previous experience in an administrative assistant, office assistant, or similar role.
Knowledge of general office management systems and administrative procedures.
Familiarity with standard office equipment, including printers and fax machines.
Proficiency in Microsoft Office, particularly Excel and PowerPoint.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Exceptional attention to detail and problem-solving abilities.
Ability to prioritize tasks, multitask, and meet deadlines.
Professional demeanor and the ability to work effectively with multiple stakeholders.
High school diploma or equivalent required; additional administrative training or certification is a plus.

Schedule: Monday–Friday, 8:00 AM–5:00 PM
Job Type: Full-time
Pay: $22–$24 per hour, pending confirmation.