Academy Administrative Professional

TRIO Programs: The Upward Bound Project ACE (Achieving Academic and Career Excellence) and EDGE (Exploration and Determination Guarantees Excellence) programs are designed to provide opportunities for fundamental support to participants in their preparation for college entrance. The goal is to increase the rate at which participants complete secondary education and graduate from institutions of postsecondary education. Our goal is to recruit participants into the Upward Bound program, retain them, graduate them, and get them ready for post- secondary education admittance and graduation. The Opportunity: UCF TRiO's Project ACE & Project EDGE are seeking applicants for an Administrative Assistant II to join their team. The Administrative Assistant II reports to the Managers of the Upward Bound Program and is responsible for providing administrative support, office management, and logistics coordination. We are looking for someone who is excited to join TRiO and support our mission in ensuring our students' success. Employment is subject to the availability of funding and may cease at the time The position is provisional and is grant funded through August 31, 2027, by the U.Department of Education/TRIO. This is a Contract and Grant (C&G) funded position. Responsibilities: Maintain office operations, telephone calls, emails, mail, and packages; Process all necessary program paperwork and electronic records, including but not limited to: contracts, spend authorizations, expense reports, purchase orders, requisition and Workday cases. Maintain the program database (Blumen), including entering new student information, summer instructors' notes, trips and assisting the Managers with the annual performance report (APR). Maintain electronic participant records in compliance with federal confidentiality requirements (FERPA) and TRIO grant regulations; archives and maintains all historical data. Event & Program Support for staff & students: assist in planning trips, workshops, and the multi-week summer academy; coordinate transportation, lodging, catering, reserving classroom space and housing at UCF Main, ordering parking passes, CPR credits, obtain quotes, make purchases, make copies, etc. Maintain standard office machines and equipment; Place IT, building maintenance, and other work orders as requested. Serve as liaison between the programs and UCF departments, Florida TRIO and Blumen. Request transcripts and provide application consent forms to the respective school's records/school clerk. Maintain standard operation manuals for Upward Bound. to support program staff in achieving the grant's objectives. Minimum Qualifications: High School Diploma or Equivalent and 2+ years of relevant experience; or an equivalent combination of education and experience pursuant to Fla. Experience with office or administrative support, including asset management and supply ordering. Experience with bookkeeping or financial data entry, including accuracy in managing physical and electronic records. Experience providing outstanding customer service in a student or client-facing role. Familiarity with Workday, Cobblestone, or similar systems. Proficient with Microsoft Excel, spreadsheets, reports or presentations. Demonstrated ability to maintain confidentiality and safeguard sensitive records in accordance with organizational policies. Special Instructions to the Applicants: The anticipated hourly rate for this position is $21.21 hourly ($44,288 annually). The final amount will be determined based on the candidate's qualifications, experience, and internal equity considerations. This position requires a Level 2 Background Check through the Florida Department of Law Enforcement (FDLE) Clearinghouse prior to employment. This position may involve driving to various locations on and off campus to conduct University business. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer. Employment is subject to the availability of funding and may cease at the time The position is provisional and is grant funded through August 31, 2027, by the U.Department of Education/TRIO. This is a Contract and Grant (C&G) funded position. As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck. Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program Paid time off, including annual and sick time off and paid holidays Retirement savings options Employee discounts, including tickets to many Orlando attractions Education assistance And more…Department Access and Community Engagement - TRiO Work Schedule Monday - Friday 8:00AM - 5:00PM Type of Appointment Fixed Term (Fixed Term) Expected Salary $17.64 to Negotiable Job Posting End Date 07-22-2026-12-00-AM Veteran’s Preference: Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request. If an accommodation due to a disability is needed to apply for this position, please call View phone number on click.appcast.io or email View email address on click.appcast.io. For general application or posting questions, please email View email address on click.appcast.io. A Foundation for Success Founded in 1963 to provide talent for Central Florida and the growing U.With 12 colleges and more than 230 degree programs, follow your passion at one of our campus locations designed to help you succeed. From the main campus in east Orlando to UCF Downtown and Rosen College of Hospitality Management to the Academic Health Sciences Campus, you’ll have the opportunity to learn in the heart of your industry. UCF also has multiple regional locations and fully online programs — including online bachelor’s degrees, online graduate degrees, online certificates and more — to ensure that you can achieve your dreams whenever and wherever you want.