Reception & Administrative Professional

Job Summary As an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. Responsibilities Manage and prioritize incoming communications, including emails, phone calls, and mail.

Draft and edit correspondence, memos, reports, and other documents.

Maintain accurate records and databases, ensuring data integrity and confidentiality.

Coordinate travel arrangements, including booking flights, accommodations, and transportation.

Assist with expense tracking and reimbursement processes.

Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material.

Coordinate and schedule conference calls, video conferences, and other virtual meetings.

Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service.

Coordinate office supplies and equipment, ensuring availability and functionality.

Support special projects and initiatives as assigned.

Occasional reception area coverage.

Assemble tax returns, format financial statements and proposals.

Qualifications & Experience High School Diploma (or GED or High School Equivalence Certificate).

1-2 years of relevant administrative experience.

Proficient in using office software and tools, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Knowledge of software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend preferred.

Physical Demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time. Travel None required.