Front Desk Administrative Receptionist Position

Administrative Assistant

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you! The Director's Office provides critical support to the department's executive team through communications, financial services, legal services, and human resources. The landscape of corrections is constantly evolving, and this team is at the forefront of managing this change on behalf of Montana citizens. The Administrative Assistant serves as the primary front-desk representative at the Department of Corrections Central location in Helena, greeting visitors, answering inquiries, and directing individuals to the appropriate staff members. This role manages communications by answering and routing telephone calls, providing information, taking messages, and handling incoming and outgoing mail, emails, and faxes. The Administrative Assistant schedules and confirms appointments, meetings, events, and travel arrangements, prepares and distributes agendas, notes, correspondence, and reports, and provides support to staff and customers through tasks such as order placement, account assistance, and invoice processing. This position also maintains organized paper and electronic filing systems, enters and updates information in databases, and proofs documents for accuracy. Additional responsibilities include preparing responses to routine correspondence, operating standard office equipment, and monitoring office supply inventory and equipment needs. The Administrative Assistant is further responsible for coordinating the fleet vehicle process for the Helena Central office, including scheduling vehicle use, ensuring routine maintenance is completed, tracking mileage and documentation, and helping maintain the overall readiness and condition of the fleet.

The hourly rate of this position will increase by $1.00 per hour or 2.5%, whichever is greater, effective July 1, 2026, in accordance with HB13.

Qualifications: The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to: High School Diploma One year of experience providing a variety of office support or clerical work Alternative combinations of education and experience will be considered on a case-by-case basis.

Application Instructions: Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application. To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a "Relevant File". Applications missing required documentation may not be considered. Successful applicants will be subject to: Criminal history check Child/patient/offender abuse registries Reference checks The Department of Corrections participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here,

Prison Rape Elimination Act (PREA) - Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; In secure care facilities possession of tobacco products is prohibited.