Part Time Church Bookkeeper

Your Keen Eye for Detail and Exceptional Penmanship Can Help Preserve Our Parish History!

St. Timothy Catholic Church in Lutz is looking for a reliable and detail-oriented Sacramental Recordkeeper and Administrative Assistant for a part-time role (20+ hours). From maintaining accurate sacramental registers and assisting clergy with documentation, to greeting visitors at the front desk and overseeing Monday offertory counts, your administrative expertise will keep our parish office running smoothly. If you are highly organized, value confidentiality, and thrive in a collaborative environment.

The selected candidate must successfully pass a Level II background screening.

Essential Duties and Responsibilities:

Sacramental Records

Maintain the official sacramental registers of the parish, including Baptism, Confirmation, First Holy Communion, Marriage, OCIA, and Death records.

Record all required sacramental notations, including marriages, confirmations, ordinations, declarations of nullity, adoptions (as directed by diocesan policy), and deaths.

Prepare and issue certified sacramental certificates for authorized requests.

Ensure sacramental records are maintained accurately, permanently, securely, and confidentially.

Process notifications to and from other Catholic parishes regarding sacramental records.

Assist clergy in preparing documentation required for Baptisms, Confirmations, Weddings, Funerals, and other sacramental celebrations.

Maintain electronic sacramental records using Ministry Platform (or other approved parish management software).

Prepare sacramental registers and documentation for diocesan audits or canonical inspections.

Maintain strict compliance with Canon Law, diocesan policies, and parish confidentiality standards.

Offertory Counting

Must be available Monday mornings (or Tuesday mornings following a Monday holiday) to facilitate this process

Prepare counting room each Monday morning and maintain counting supplies

Enter offertory totals on count sheet and fill out bank deposit slips during weekly counting

Schedule, train and facilitate volunteer counters

Office Front Desk Support

Welcome and facilitate office guests and vendors

Answer main office phone to provide general information and direct calls to other staff members

Assist with pick up and drop off of forms and materials

Take payments for events, sacraments, registrations, mass intentions, etc.

Handle incoming and outgoing mail

Required Qualifications:

Practicing Catholic in good standing who supports the teachings, mission, and values of the Catholic Church.

High School Diploma or GED.

Minimum of two years of administrative office experience.

Excellent written, verbal, and interpersonal communication skills.

Strong organizational and multitasking abilities.

Exceptional attention to detail.

Able to maintain complete confidentiality.

Able to interact with parishioners, volunteers, vendors, and staff with friendliness, sensitivity, and discretion

Proficient with Microsoft Office (Word, Excel, Outlook), Google Workspace, and parish database software.

Able to work independently and collaboratively in a ministry environment.

#J-18808-Ljbffr