Construction Administrative Professional

Administrative Assistant

Industry: Engineering / Construction Services

Eligible for medical, dental, vision, and 401(k) benefits.

Our client is a well-established Austin-based engineering and professional services firm. Our client is seeking an Administrative Assistant to provide high-level administrative support while serving as a key point of contact for clients and internal teams. This position is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is comfortable balancing executive support, office coordination, customer service, and light business development responsibilities.

This role supports senior leadership and plays an important part in keeping daily operations running smoothly. Provide administrative support to executive leadership, including calendar management, scheduling meetings, and coordinating day-to-day priorities.

Serve as a professional point of contact for clients, vendors, and internal teams while delivering exceptional customer service.

Maintain and update CRM records, client information, and administrative documentation.

Assist with proposal preparation, presentations, contracts, and other business development materials.

Coordinate meetings, office logistics, travel arrangements, and operational activities.

Prepare reports, correspondence, and presentations using Microsoft Office Suite.

Support project tracking, operational workflows, and follow-up on outstanding tasks and deliverables.

Answer incoming calls, manage office communications, and route inquiries appropriately.

Assist with special projects and provide administrative support across multiple departments as business needs evolve.

Bachelor's degree preferred.

• 2+ years of administrative, office coordination, executive support, or related experience.
• Experience using CRM systems.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Professional demeanor with outstanding customer service abilities.
• Flexible, adaptable, and able to thrive in a dynamic, fast-paced office environment.