Temp EA

Executive Assistant II / Administrative Support IVJob Description

This role provides high-level administrative support to teams across multiple lab sites in Redmond and offers additional support to a senior leader based in San Jose. The Executive Assistant II / Administrative Support IV manages complex calendars, coordinates logistics for deliveries and office operations, and supports project-related activities in a fast-paced environment. The position plays a critical role in ensuring smooth day-to-day operations, efficient onboarding of contractors, and timely execution of team initiatives.

Provide comprehensive administrative support to teams across multiple lab sites in Redmond and to a senior leader based in San Jose.

Coordinate internal and external deliveries for designated buildings, including receiving deliveries at multiple lab sites and managing outgoing shipments.

Support onboarding of new contractors by arranging account permissions, coordinating required training, and ensuring access to necessary tools and systems.

Coordinate forklift and truck rentals to support operational and project needs at lab sites.

Organize and support office moves, including coordinating logistics and ensuring minimal disruption to teams.

Assist with project coordination activities, helping teams track tasks, timelines, and key deliverables.

Maintain organized records of administrative activities, including deliveries, orders, rentals, and office moves.

Adapt to changing priorities and project demands while maintaining a high level of accuracy and professionalism.

2-4 years of experience providing administrative support in a fast-paced environment.

• Project experience, including coordinating tasks, timelines, and logistics.
• Strong transferable administrative skills such as organization, communication, and multitasking.
• Experience working in lab or technical office environments is beneficial.

Prior experience coordinating office moves or facilities-related activities is an advantage.

Familiarity with onboarding processes for contractors, including account permissions and training coordination.

Comfort working with evolving processes and adapting to changing project needs.

This is a hybrid role based in Redmond, Washington, with a minimum expectation of three days per week onsite. Onsite presence may vary depending on project needs, such as coordinating lunch and dinner orders, managing forklift and truck rentals, and receiving internal and external deliveries. The role supports a local Redmond team of approximately 100 employees across lab sites and a senior leader in San Jose with a larger reporting organization. Work is primarily office-based within lab and office facilities, with regular interaction with vendors, delivery services, and internal teams. Dress expectations align with a professional office and lab-support setting, allowing for practical attire suitable for moving between office areas and operational spaces as needed.

This is a Contract position based out of Redmond, WA.

If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.