Construction - EA

Executive Assistant to the Founders
Singular Builders is a San Francisco-based construction company focused on delivering complex, design-forward, and technically demanding projects. Our work includes seismic retrofits, ground-up construction, urban infrastructure projects, and high-end commercial interiors across California and Arizona.
Founded by industry veterans, the company is quickly establishing itself as one of the fastest-growing construction startups in the Bay Area , with a strong and growing pipeline of complex, design-forward projects across multiple markets.
What sets us apart is not just the projects we take on, but how we execute themthrough thoughtful problem-solving, strong team collaboration, and a commitment to quality at every level.
We are building a team of curious and caring teammates who are driven to get the job done, embrace each challenge, and pursue excellence , and who take pride in the work they deliver.
We are seeking a highly capable Executive Assistant to support the founders and leadership team. This is a high-impact role that goes beyond traditional administrative supportyou will help keep leadership focused, projects coordinated, and operations running smoothly across multiple active jobs.
The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, multi-project environment. You will act as a central point of coordination across executives, project teams, clients, and vendors .
Coordinate meetings with clients, consultants, subcontractors, and internal teams
Draft and manage professional correspondence and internal communications
Coordinate travel logistics and detailed itineraries
Serve as a gatekeeper and liaison for executive communications,
Operations & Project Coordination support active construction projects through documentation, scheduling, and coordination

Track project deadlines, deliverables, and follow-ups across multiple teams
Assist with permits, contracts, and project documentation organization
Coordinate with project managers, subcontractors, and consultants
Help ensure clear communication between office and field teams
Financial & Administrative Support

Track invoices, expenses, and reimbursements
Assist with vendor coordination and basic bookkeeping
Maintain organized filing and document systems
Take ownership of ad hoc projects and problem-solving as needed
Strong organizational and project coordination skills
~ Bachelors degree preferred but not required

Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams)
Google Workspace
DocuSign and document management tools
Someone who anticipates needs rather than reacts
Comfortable working across office and project environments
Work directly with experienced founders on complex, high-quality projects
Gain exposure to both executive leadership and construction operations
Join a team that values quality, collaboration, and thoughtful problem-solving
Performance bonus

• Health, dental, and vision insurance (with select plans 100% covered by the company)
• Paid holidays

This is an in-office role based in San Francisco (not remote)
Occasional visits to project sites and meetings
Some flexibility required based on project and executive needs
The Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave, or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.
The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on the operation of our business.