Front Desk/Billing/Administrative position

Administrative Assistant

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.

Work Schedule

10:00AM 6:00PM or as scheduled (overtime as required)

Position Summary

The Administrative Assistant provides secretarial, technical and organizational assistance to lawyers and other managerial staff, as assigned. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of the Firm's policies as a valued member of a support team.

Location: San Francisco

Essential Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:

Create, revise and print correspondence, memoranda and other legal documents

Answer and place telephone calls professionally; take accurate and complete messages

Review electronic and physical mail and other correspondence

Establish and maintain calendar for principals

Make appointments and travel arrangements for principals

File documents

Organize client and internal meetings

Input attorney time and reimbursable expenses

Prepare client bills and track payments

Understand and calculate financials related to billing invoices

Fill printers and copier with paper each morning and during the day as necessary

Cover Reception as needed

Complete special projects as assigned

Qualifications/Position Requirements

Ability to manage a varied workload and meet deadlines

Must be punctual and reliable

Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed

Strong interpersonal skills

Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude

Flexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staff

Excellent written and verbal communication skills

Ability to proofread typed material for typographical, spelling and grammatical errors

Ability to type with speed and accuracy

Ensure confidentiality of all the Firm's and clients documentation and information

Education and/or Experience

• Associate Degree or higher
• 1 to 5 years' experience as an administrative assistant or paralegal

Compensation

The expected base salary for this position ranges from $85,000 - $135,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.

Davis Polk & Wardwell LLP