Payroll Administrative Professional

Key Duties and Responsibilities Provide administrative support to the office staff and management team
Assist with reviewing timesheet and expenses data for payroll processing
Help maintain employee records related to benefits enrollment, changes, and terminations
Assist with preparing, sending, and tracking client and vendor invoices
Help monitor accounts receivable/payable status and flag overdue items
Support subcontract billing and purchase order tracking as needed
Assist in event planning and coordination
Maintain an up-to-date inventory of office supplies and proactively flag items running low
Place and track orders for office supplies and equipment
Serve as a point of contact for facilities issues, deliveries, and vendor visits
Support general office upkeep and organization
Assist with onboarding and offboarding logistics (paperwork, equipment, access)
Help maintain accurate employee files in compliance with recordkeeping requirements
Assist with filing, data entry, and document organization across HR and operations
Any other administrative responsibilities as assigned
Qualifications and Requirements Associate or bachelor’s degree preferred, or equivalent practical experience
Proven experience as an administrative assistant or in a similar role
Familiarity with payroll and/or benefits administration basics is a plus.
Working proficiency with Microsoft Suite products (Outlook, Word, Excel, Teams etc)
Must be comfortable learning and using new tools and software(s) (e.g., Monday.com, Adobe, Canva etc)
Strong organizational skills and attention to detail
Clear, professional written and verbal communication
Ability to handle sensitive/confidential information with discretion
Comfortable managing multiple small tasks and priorities in a fast-paced, small-office environment
Reliable, self-motivated, and eager to grow into broader administrative responsibilities over time
Ability to work independently as well as part of a team

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