Full Time Monday-Friday Receptionist Position

Porzio, Bromberg & Newman, P.C. is a highly-respected, well-established and expanding law firm with two subsidiary companies and offices in DE, FL, MA, NJ, NY, PA, and San Juan, Puerto Rico. We are seeking a skilled, highly organized, full-time Receptionist for our New York City office. This is a full-time, in-office position , Monday through Friday, from 9:00 a.m. to 5:00 p.m.
Essential Functions Answer, screen, and direct calls.
Greet and direct visitors.
Receive, sort, distribute mail and deliveries.
Coordinate office meetings, including setting up food and beverages, ordering catering, securing conference rooms, and registering guests with security.
Oversee office supply inventory and order supplies.
Coordinate with vendors for equipment maintenance and service.
Enter vendor invoices into accounts payable software.
Conduct Firm conflict checks and open client matters.
Other administrative and clerical support as needed.
* The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and job requirements may vary from time to time.
What We’re Looking For We seek a candidate who embodies the following traits:
Detail-Oriented : You can handle numerous details accurately and efficiently, particularly in legal documentation and client file management.
Proactive Problem Solver : Anticipates issues and takes initiative to resolve them, ensuring smooth administrative operations.
Tech-Savvy : Comfortable learning and utilizing technology, including AI-assisted tools for workflow optimization.
Strong Communicator : Excellent verbal and written communication skills, essential for client interactions and team coordination.
Organized and Efficient : Exceptional time management skills to prioritize tasks and meet deadlines.
Adaptable and Flexible : Thrives in a dynamic work environment with evolving responsibilities.
Client-Focused : Demonstrates professionalism and empathy, enhancing the client experience.
Team-Oriented : Works collaboratively to support attorneys, paralegals, and other team members.
Education, Experience & Skills Required High school diploma.
Proficiency in Microsoft Office Suite.
Proficient in computers/computer software/technology, generally.
Excellent written and verbal communications skills and organizations skills.
Ability to work independently.
Company Benefits: Medical, Dental, and Vision insurance
401(k) retirement plan with employer matching
Individual and Dependent Life Insurance
Short- and Long-Term Disability
Paid Time Off
Paid Holidays
Porzio Bromberg & Newman, P.C. is an equal opportunity employer - women and minorities are encouraged to apply.

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