Front Desk Receptionist and Legal Support

We are seeking a dynamic and highly organized Legal Receptionist to join our legal team. This vital role serves as the first point of contact for clients, visitors, and staff, ensuring a professional and welcoming environment. The ideal candidate will possess excellent communication skills, strong office management abilities, and a proactive attitude to support the smooth operation of our legal office. This position offers an exciting opportunity to be part of a dedicated legal team committed to delivering exceptional service and efficient administrative support.

Responsibilities

Greet clients, visitors, and staff with professionalism and courtesy, providing a positive first impression.

Answer multi-line phone systems promptly, using proper phone etiquette to direct calls efficiently.

Manage front desk operations, including scheduling appointments.

Handle all clerical tasks such as data entry, filing, proofreading, and document preparation using Word processing tools.

Maintain organized records of client files, legal documents, and correspondence in both physical and digital formats.

Support office management duties including calendar management.

Assist with client communication via email and phone support, ensuring timely follow-up and excellent customer service.

Handle incoming/outgoing mail, faxes and courier deliveries.

Open and organize new client files.

Maintain client confidentiality.

Skills

Bilingual (English/Spanish) proficiency is highly preferred to serve diverse client needs effectively.

Strong organizational skills.

Excellent phone reception skills with multi-line phone systems and a solid understanding of phone etiquette.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Demonstrated computer literacy with experience in data entry, filing systems, and document proofreading.

Prior clerical or administrative experience within a legal or professional setting preferred.

Strong time management skills to prioritize tasks efficiently in a fast-paced environment.

Experience with client communication, customer support, and personal assistant responsibilities.

Join us to be part of a vibrant team where your organizational talents and professional demeanor will make a meaningful impact every day!

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