Virtual EA

Executive Secretary (Human Resources)

Job Type: Full-Time, 40 hours/week; Remote Employment: Flexible/Hybrid

Bargaining Unit: California School Employees Association 579

Site: Rancho Santiago Community College District Operations Center

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm. Position is eligible for 1-day a week remote work-from-home hybrid schedule, upon approval.

About Rancho Santiago Community College District

Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The district includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, the Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.

RSCCD’s student population is a direct reflection of the diverse communities in the surrounding neighborhoods. There is a commitment to foster student centered values among our employees to provide equitable student learning, academic excellence, and workforce development. By delivering high-quality educational programs and student support services, the district ensures that students have the appropriate resources to achieve their goals.

At RSCCD, our mission is to integrate diversity, equity, inclusion, accessibility, and justice into all aspects of student academics and employee relations. Through this commitment, Rancho Santiago Community College District strives to cultivate a learning environment that prioritizes respect, to ensure that RSCCD stakeholders feel valued and supported throughout their academic and professional careers.

The ideal candidate will demonstrate cultural competency in serving diverse community college populations, including faculty, management, and students from varied ethnic, racial, cultural, and socioeconomic backgrounds. This includes those with differing abilities, AB 540 students, DACA recipients, Foreign Residents, VACA participants, and Continuing Education students. They will support RSCCD’s mission to promote self-awareness, knowledge, and communication skills, enabling all members of the college community to participate creatively and confidently in an ever-changing world.

They will effectively provide services and support to individuals with differing academic preparation levels and unique learning or workplace needs, ensuring equitable access and opportunities for success. Candidates should demonstrate cultural competency, sensitivity, equity-mindedness, and a commitment to anti-racism in all interactions and contributions. Through their role, they will empower students to achieve their educational and career goals while promoting a positive and inclusive environment where faculty and management can thrive, fostering creativity, confidence, and lifelong learning throughout the college community.

Under administrative direction – coordinates communications for key administrative offices responsible for multiple College – wide and/or District – wide functions; provides office assistance in specialized operations; researches and compiles data and information, and drafts complex reports; may lead, coordinate the work of, and train other office workers; Organizes and coordinates the flow of activities through the office in relation to priorities, schedules, and deadlines; drafts written materials from general instructions, prepares reports and agenda items for the Board of Trustees meetings, and for administrative controls; maintains official and confidential files and records. Monitors office budget and maintain appropriate fiscal records; Compiles and checks data and information for a wide variety of specialized projects; compiles data for governmental reports.

leads, coordinates the work of clerical staff; These positions apply technical, legal and policy procedures regularly, work under schedules and pressures, and maintain smooth and efficient operating relationships among several activities, and other offices and staff.

Some coordination of communications among secretarial and clerical classes in the offices subordinate to the administrator-in-charge is also an expected responsibility for this class.

Thorough Knowledge of: English grammar, spelling, filing, and arithmetic; modern office methods, procedures, terms and equipment; office management practices.

Good Knowledge of: principles and practices of training, supervision and coordination of office workers; principles or recordkeeping and data compilation; principles of public relations related to office operations.

Knowledge of: the State Education Code and District rules, regulations, and policies relating to the District's operation and administration.

Ability to: do a wide variety of difficult and complex office work involving independent judgement; adapt office procedures and details to changing needs and requirements; compile statistical data and information for reports; read, understand, and apply and explain technical policies and materials; organize an office involved in multiple programs; operate a variety of office equipment including personal computers and a variety of word processing/business applications.

Training and Experience

Any combination of education and experience equivalent to one year of college level training in office management or a similar field; and five years of responsible office/secretarial experience, including one year of experience equivalent to Administrative Secretary in this District/College.

Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, and ethnic backgrounds of community college students, staff, and the community.

Application Process

To ensure full consideration, all applicants must submit a complete Rancho Santiago Community College District online application that includes the items listed below by the position's closing date. Recruitment will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.

A Complete Application Packet Must Include The Following

RSCCD Online Application

Resume – details all relevant education, training, and other work experience

Academic Transcripts (Unofficial copies of undergraduate, graduate, and post-graduate transcripts).

Transcripts from countries other than the United States must be evaluated by an agency that is approved by or a member of the National Association of Credentials Evaluation Service (NACES) or the Association of International Credential Evaluators, Inc. (AICE), or Commission on Teacher Credentialing (CTC).

Application Screening

Work experience (breadth and depth)

Bilingual ability (if needed)

Demonstrated experience and sensitivity to diversity, equity, and inclusion.

Specialized skills training

Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview.

Disability Accommodations

Applicants are strongly encouraged to request a reasonable accommodation as early as possible to allow the District sufficient time to arrange an effective accommodation in accordance with the Americans with Disabilities Act (ADA). To request an accommodation, please contact the Recruitment Office in the Human Resources Division at View phone number on click.appcast.io.

Present original documents for proof of eligibility to work in the United States.

Provide a certificate of Tuberculosis Risk Assessment.

Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)

The Rancho Santiago Community College District (RSCCD) is an equal opportunity employer. The policy of the District is to encourage applications from persons who are economically disadvantaged and individuals belonging to significantly underrepresented groups within the District’s workforce, including ethnic and racial minorities, women, and persons with disabilities. No person shall be denied employment because of ethnicity or race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, reproductive health decision-making, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or political or organizational affiliation.