Administrative Professional --- IMMEDIATE NEED!!!

Administrative Assistant/ Coordinator to COO & Team- Top Real Estate Investment Firm - 5 days/week onsite - Chelsea Location
We are conducting a search for an experience d Administrative Assista nt to support the COO, Head of Acquisitions and another Sr. Executive at a highly regarded global investment firm focused on Real Estate.
This is a high-visibility opportunity for a polished, proactive, and exceptionally organized administrative professional who has experience supporting senior executives in a fast-paced financial services, investment, private equity, or real estate environment.
The executives maintain demanding schedules and travel frequently, so the successful candidate must be comfortable managing complex calendars, coordinating extensive domestic and international travel, and responding calmly and efficiently to last-minute changes. This role is focused exclusively on business support and does not include personal assistance.
Key Responsibilities

Manage complex and frequently changing calendars using Microsoft Outlook
Coordinate internal and external meetings across multiple executives and stakeholders
Arrange extensive domestic and international travel, including flights, hotels, visas, car services, and detailed itineraries
Anticipate scheduling and travel conflicts and proactively recommend solutions
Serve as a professional gatekeeper and primary point of coordination for supported executives
Answer calls, manage messages, and facilitate timely communication and follow-up
Coordinate meeting logistics, including conference rooms, technology, catering, agendas, presentations, and supporting materials
Create, edit, and maintain documents, spreadsheets, presentations, and correspondence
Prepare and submit expense reports through Concur in accordance with company policies
Distribute mail and manage general administrative needs for the team
Handle confidential and time-sensitive information with discretion
Support ad hoc projects and assignments as needed
Qualifications

Minimum of 5 years of senior-level administrative experience showcases longevity within each role
Demonstrated experience supporting C-suite executives or senior investment professionals
Prior experience within financial services, investment management, private equity, real estate, or a similarly demanding professional environment strongly preferred
Exceptional calendar management, organizational, and prioritization skills
Ability to operate independently, anticipate needs, and require minimal direction
Polished, professional, and confident when interacting with senior internal and external stakeholders
Strong judgment and the ability to remain composed under pressure
Highly resourceful, dependable, detail-oriented, and solutions-focused
Strong written and verbal communication skills
Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
Experience with Concur or a comparable expense-management platform
Ability to handle confidential information with the highest level of discretion
Collaborative, team-oriented approach
Bachelors degree strongly preferred
New York State Notary preferred
Why This Opportunity

Support highly accomplished senior leaders at a respected global investment firm
Join a sophisticated, collaborative, and high-performing environment
Competitive base salary and discretionary bonus
Comprehensive medical, dental, and vision coverage
Paid time off and 401(k) plan
Additional wellness, meal, and transportation-related benefits
Opportunity to make an immediate impact and become a trusted member of the executive support team
The ideal candidate will bring maturity, sound judgment, excellent follow-through, and the ability to stay several steps ahead in a demanding but fair and professional environment.
Please submit your resume to be considered for this opportunity!
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