Immediate Front Desk Clerk/Receptionist

Calendar Clerk / Receptionist

Are you proficient in managing complex legal calendars, ensuring nothing falls through the cracks? Do you thrive in a role where organization, detail, and proactive communication are key to success? Is your approach to task management driven by a sense of urgency and precision? To Apply: Submit your application by clicking the "Apply" button and applying on the Crisp Recruit page that opens. Rosen Saba, LLP is a distinguished full-service civil litigation firm recognized across California for its commitment to integrity, creativity, and diligence. Founded with the mission to provide high-quality, cost-effective legal services, the firm represents both plaintiffs and defendants, navigating the intricacies of complex legal disputes with expertise and dedication.

The firm's history is marked by significant successes in areas like breach of contract, fraud, professional negligence, and more. With a deep-rooted philosophy centered on ethics and professionalism, Rosen Saba stands as a pillar of legal advocacy, ensuring each case is handled with meticulous care to achieve the desired client outcomes. This newly established Calendar Clerk/Receptionist role exists to relieve the administrative burden from paralegals and legal assistants, allowing them to focus more on attorney-specific tasks. As the cornerstone of our workflow, this position ensures all legal deadlines are met with precision, supporting the firm's mission of diligent and ethical legal practice. The role directly impacts our ability to deliver superb client service by keeping attorneys organized and ahead of their obligations. This is a full-time, onsite position working Monday through Friday, approximately 9:00 a.m. Accurately maintain the firm's legal calendar, ensuring all trial, deposition, and filing dates are correctly entered and updated.

Court & Case Status Monitoring: Conduct regular case-by-case status checks with the courts, compare court information against the firm's internal calendar, identify new or changed dates, and promptly correct discrepancies.

Engage with attorneys twice daily to capture new dates, changes, and immediate needs.

Apply knowledge of California state and federal court rules to accurately calculate litigation deadlines, including applicable court-day versus calendar-day requirements and adjustments for weekends, court holidays, and closure dates.

Reception Duties: Provide shared phone coverage and assist with front-office responsibilities as needed.

Administrative Support: Assist with general office duties, supporting attorneys and staff as capacity allows.

Utilize Microsoft 365 and contribute to the incorporation of AI tools for improved workflow efficiency.

Skilled in Microsoft 365 applications, with openness to leveraging AI tools for task management.

Legal Environment Familiarity: Growth Opportunity: Develop substantial legal knowledge and skills within a supportive boutique firm environment.

Work directly with attorneys and experienced legal staff in a team-oriented setting.

Learning and Innovation: Engage with evolving technology, including AI and workflow automation, to enhance efficiency and support your work.

Enjoy autonomy in your role with a platform to develop personalized systems for effective workload management.

Approximately $40.87$48.08 per hour, depending on experience and qualifications.

Dental and vision are covered 100% by the firm, and that the firm contributes $550 per month toward health insurance.

Retirement Plan: 401(k) plan with employer matching.

Benefit from complimentary office lunches each week.

Flexible Management: Leadership offers reasonable flexibility for personal appointments and family obligations.

This role is pivotal in maintaining Rosen Saba's high standards of legal service.