Administrative Assistant

Administrative Assistant

Job Summary: The Administrative Assistant will provide administrative support to the Operations Manager and assist with administrative functions at the terminal.

Duties/Responsibilities:

• Supports the terminal operations by handling various administrative tasks to support the transportation needs of the school community
• Provide general administrative and clerical support, including managing correspondence, answering phone calls, and directing inquiries to the appropriate personnel.
• Assist in scheduling appointments, meetings, and conferences.
• Maintain and organize files, records, and databases. Ensure that documents are accurately filed and easily accessible.
• Serve as a point of contact for internal and external stakeholders. Draft and proofread documents, emails, and reports. Distribute information internally and externally as required.
• Monitor office supplies inventory and place orders when necessary. Keep the office clean, organized, and welcoming for visitors.
• Input data into databases or spreadsheets accurately and efficiently. Generate reports, charts, or graphs based on the data collected.
• Assist colleagues with administrative tasks as needed. Collaborate with team members to ensure deadlines are met and projects progress smoothly.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Address and resolve administrative issues or inquiries promptly and effectively. Identify areas for process improvement and suggest solutions.
• Performs other administrative tasks as assigned by Operations Management.

Required Skills/Abilities-Essential Functions:

• Must be proficient in Microsoft Office Suite and strong in Excel
• Ability to communicate effectively in both written format and oral presentation
• Ability to multi-task and establish priorities
• Ability to maintain organization in a changing environment
• Exhibit initiative and responsibility for tasks assigned
• Ability to maintain flexible attitude and approach towards assignments and successfully operate under ambiguous guidelines
• Conduct oneself professionally and in a manner to reflect positively on STA
• Must be highly motivated
• Ability to successfully pass state and/or federal required Background Checks
• Ability to perform the essential functions of the job
• Ability to comply with all policies and procedures established by company

Education and Experience:

• High School Diploma or equivalent, Associate's degree a plus
• At least two years of experience working as an administrative assistant in an office environment preferred

Physical Requirements & Frequency:

• Climbing-Rarely
• Walking-Frequently
• Pushing/Pulling-Rarely
• Reaching-Occasionally
• Repetitive Motions-Frequently
• Sitting-Frequently
• Talking-Frequently
• Seeing-Frequently
• Hearing-Frequently
• Stooping/Stretching-Occasionally
• Standing-Occasionally
• Lifting-Occasionally
• Combination of Above-Rarely

Frequency Ratings:

• Rarely (1% of the time or less)
• Occasionally (2-15% of the time)
• Regularly (16-40% of the time)
• Frequently (41-100% of the time)

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

STA is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants; Returning military are strongly encouraged to apply. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.

All applicants must be eligible to work in the US without restrictions.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.