Administrative Assistant

Administrative Assistant

Work Schedule: 12 months, Monday to Friday, In person Minimum Starting Salary: $29,000 Negotiable at the time of job offer Position Definition: See attached Job Description Benefits Offered: The CLIU offers a comprehensive benefits package with full-time employment! Benefits include, but are not limited to: Health, Dental and Rx Plans Participation in PSERS (Public School Employees' Retirement System) Paid Time Off after successfully completing the probationary period Life Insurance/Long-term Disability after successfully completing the probationary period Vision and Tuition reimbursement after completing one year of consecutive service at the CLIU. Benefits offered are per the collective bargaining agreement and are subject to change. How to apply: We invite you to start your application by using the link below Carbon Lehigh Intermediate Unit - Employment Application Please contact Human Resources with any questions: HR Recruitment Specialist: Gouri Deshpande View phone number on click.appcast.io or email View email address on click.appcast.io or View email address on click.appcast.io

Position Description

Assignment: Special Programs and Services Department: Special Programs and Services Labor Relationship: ESPA Date Revised: 03/1998; 09/2016; 06/2022 Reports To: Supervisor of Special Programs and Services Position Definition: The Administrative Assistant is responsible for the direct support of the Supervisor of Special Programs and Services. Relationship: The Administrative Assistant is directly responsible to the Supervisor of Special Programs and Services.

Qualifications

Education/Experience: High school diploma or GED. Minimum three (3) years' secretarial experience, preferred. Skills/Knowledge: Demonstrates advanced computer skills, including a thorough knowledge of Windows and Microsoft Office Suite, and proficient use of departmental computer software. Demonstrates the ability to work in a team environment. Demonstrates secretarial skills to effectively use office equipment, including, but not limited to, phone system, fax machine, copier, scanner, computer, and calculator. Demonstrates the ability to maintain complete confidentiality. Demonstrates excellent interpersonal skills, demonstrated by patience, understanding, and congeniality. Demonstrates excellent oral and written communication skills. Demonstrates the ability to organize, plan, and manage job responsibilities in order to complete assignments with minimal supervision. Demonstrates the ability to complete tasks with attention to detail and accuracy. Attends work regularly at assigned work hours subject to lawful leave rights and responsibilities. Proficient data collection and entry skills. Demonstrates the skills to provide the highest level of customer service, with patience and knowledge of the department's services.

Physical

Ability to stand, bend, stoop, sit, lift, reach, and communicate (vision, hearing, and speech) to effectively carry out functions, duties, and responsibilities. Ability to independently ambulate in and around work areas. Ability to travel to and from assigned work locations without employer support. Ability to sit for long periods of time (3 hours). Ability to exhibit appropriate manual dexterity to effectively carry out functions, duties, and responsibilities.

Authority

The Administrative Assistant will have the authority to perform all functions listed below in accordance with established policies and procedures.

Functions/Duties/Responsibilities

To perform this job successfully, an individual must be able to perform each essential function/duty/responsibility at acceptable standards. In accordance with both state and/or federal law, reasonable accommodations will be considered upon employee request. Essential: Handles all secretarial duties, including, but not limited to filing, typing, data entry and review, electronic filing, and correspondence. Works with curriculum, student records/files, and teacher and related services staff requests. Answers telephone, responds to requests, and takes messages. Handles forms, information, cumulative records, warehouse requisitions, memos, and purchase orders. Maintains class lists, printouts, and computer information/data in all SPS student data systems. Processes entry/withdrawal forms and keeps student records up-to-date in the electronic student records system. Distributes reports, forms, and requested information to parents, agencies, and the public. Handles incoming and outgoing mail. Completes orders for office use, supervisors, and teachers in eSchoolmall system. Types forms, letters, and memos, as well as formats forms as directed by supervisor. Assists in typing and scheduling staff evaluations. Types and distributes Notice of Intent to Conduct Reevaluations and Opening Day Parent Letters. Maintains schedule for itinerant staff and supplies necessary student forms and track absences. Keeps accurate records of receipts of CBI funds dispersed to staff under assigned supervisor. Makes appointments, coordinates meeting arrangements, and assists in managing supervisor's Outlook calendar, including sending invitations to meetings. Handles scheduling, facilities requests, and set-up for meetings, and prepares all handouts, agendas, etc. for supervisor. Uses spreadsheets to manage data files for supervisor. Maintains assigned website pages and informational publications related to their specific program assignment. Assists supervisor with state and Federal budget requirements related to their specific program assignment, if appropriate (Nonpublic, EI, Corrections, TaC). Completes required Human Resources forms related to staff hiring, transfers, and position openings. Secondary: Provides secretarial help for teachers and related services staff as needed. This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform other duties as assigned.