Executive Assistant

Executive Assistant Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment. Responsibilities: Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. Assist with employee communication Support the employee engagement team Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. Plan and manage leadership meetings and conferences as requested Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. Manages meetings, understand context, capture major takeaways and drive follow-up actions. Insight Global