Executive Administrative Assistant to CEO
Trivium LLC
Life Manager / Executive Assistant
Location: Downtown Miami, FL (On-site / Local Applicants Only) Schedule: Monday Friday, 9:00 AM 5:00 PM | Full-Time | High-Impact
About the Role
We are seeking an exceptional Life Manager / Executive Assistant to support CEO, a high-performing individual, who owns many businesses across multiple industries. The ideal candidate will be his right-hand supporting him in all aspects of his life, including business, personal and travel among other responsibilities, and will support both him and his wife.
This is a strong execution and management role, where you will be working with over 90 employees across multiple organizations he owns, handling many different tasks. It is a very dynamic role with incredibly high impact, as you will be helping drive these businesses forward with Mina and improving his life.
If you are a high-ownership operator who thrives in solving problems and facing challenges in a fast-paced environment, you will love this role.
Executive & Business Support
- Calendar & Workflow: Manage complex calendars, appointments, and high-level business logistics to maximize productivity.
- Communication & Triage: Conduct inbox triage and handle sensitive communications with precision.
- Deal Execution: Handle the sales pipeline and deal execution using HubSpot, PandaDoc, and Docusign.
- Operational Filter: Track requests from internal teams, ensure Mina reviews key items, and coordinate cross-functional meetings with rigorous follow-ups.
- Project Management: Lead special projects from ideation to execution, ensuring business entities stay on track.
Travel & Logistics Management
- Complex Planning: Plan and book high-end, luxury international travel itineraries across multiple time zones.
- Optimization: Use loyalty programs, concierge bookings, and detailed agendas to optimize every trip.
- Retreats & Experiences: Manage multi-week personal trips, retreats, and unique travel experiences with prepared contingency plans.
- Documentation: Prepare detailed travel planning documents, logistics trackers, and international travel requirements.
Personal Operations & Household Management
- Household Staff: Coordinate household logistics including the house manager, vendors, cleaners, and service providers; manage maintenance schedules.
- Financials: Manage personal financial transactions and vendor relationships.
- Lifestyle Coordination: Organize wellness appointments, dining, events, social plans, and grocery/household requests.
- Partner Liaison: Work closely with Mina's partner to ensure all personal priorities are addressed seamlessly.
Systems & Innovation
- Efficiency Tools: Introduce and refine systems using ClickUp, Slack, and AI tools to increase visibility.
- Documentation: Build and maintain operational trackers, SOPs, and recurring process documentation.
Continuous Improvement
- This role is continuously evolving and different things will be required from time to time and over time. The main goal is to buy back Mina's time.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Executive Administrative Assistant to CEO in Miami Beach, FL vacancy
$80k
Required Profile Minimum 10 years experience as Executive Assistant / Operations Manager / Senior Office Manager Proven ability to multitask across... ...‑oriented Used to working directly with owners / chairmen / CEOs Salary & Package $80,000 Plus (based on experience) Growth...SuggestedWork at office$80k
Nicabanos is seeking an experienced Executive Assistant to join their Miami Beach team. The ideal candidate will have a minimum of 10 years' experience in roles such as Executive Assistant, Operations Manager, or Senior Office Manager. This position requires strong multitasking...SuggestedWork at office$50k - $65k
...private equity firm based in Miami Beach seeks a highly motivated Executive Assistant to provide essential support to the firm's principals. The... ...capabilities. Responsibilities include managing the CEO's schedule, overseeing office operations, and maintaining investor...SuggestedWork at office- Eastern Aero Marine Worldwide seeks an Executive Assistant to provide high-level administrative support to the President & CEO and the executive leadership team. In this role, you will manage schedules, coordinate meetings and travel, and ensure efficient daily operations...SuggestedWorldwide
- ...staffing and recruiting firm in North Miami is seeking a proactive executive assistant to support senior leadership. The ideal candidate will have... ...include managing scheduling and travel logistics for the CEO, coordinating communications and maintaining confidentiality....SuggestedFull timeWork at office
- ...Executive Administrative Assistant We are seeking a highly organized, professional, and discreet Executive Administrative Assistant to directly support our Chief Executive Officer (CEO), who is based out of our Miami headquarters. This is a vital, high-visibility role...Work at office
$130k - $150k
TriEdge Investments in Miami is looking for an experienced Executive Assistant to support the Founder/CEO. The role involves managing complex scheduling, organizing meetings, and handling personal tasks with discretion. A minimum of 5 years supporting a high-level executive...Work at officeRemote work- ...proactive, and tech‑savvy professional to serve as the Executive Assistant to our CEO. The ideal candidate will act as the central hub of the... ...information, surface priorities, draft communications, and reduce administrative burden. Stay current on emerging productivity...Work at officeLocal area
- Career Group is looking for a highly organized Executive Assistant to support the CEO in professional and personal capacities. The successful candidate will manage a dynamic schedule, coordinate travel, and serve as a liaison with investors and partners. Ideal applicants...
- and the job listing Expires on July 1, 2026 We are seeking a highly organized, resourceful, and proactive Executive Assistant to the CEO to provide both business and personal support. This role involves managing work-related responsibilities (scheduling, emails, travel...Work at officeRelocation
- ...from an accredited university in Business Administration, Hotel and Restaurant Management, or... ...produce desired results. • Makes and executes the necessary decisions to keep... ...and know how many rooms are overbooked. Assist in locating alternative accommodations...Local areaShift work
Marriott
Miami Beach, FL1 day ago $55k - $65k
...Job Description Job Description Executive Assistant to the CEO Reports To: Chief Executive Officer Location: Miami, FL (Hybrid) Status... ...with organizational record retention practices. Administrative & Operational Support Process expense reports, invoices...Full timeWork at officeWeekend workAfternoon shiftThe CLEO Institute Inc
Miami, FL25 days ago- ...seeking a highly organized, resourceful, and polished Executive Assistant to support our CEO/Creative Director. This individual will serve as a... ...functional teams to ensure deadlines and goals are met. Administrative Excellence: • Oversee daily...Work at officeRelocation
ALEXIS
Miami, FL4 days ago $99.3k - $185.8k
...and you will be an integral part of our Administrative Services function that keeps our... ...interface with employees at all levels. As an Executive Administrative Coordinator Manager you... ...needs to evaluate and coach executive assistants on their performance Promotes an understanding...Work experience placementSummer holidayWork at officeFlexible hoursEY
Miami, FL4 days ago$100k - $150k
The Calendar Group in Miami is seeking a polished Executive Assistant to support the CEO of an ultra-luxury real estate and capital placement firm.... ...executives, strong CRM skills, and provide extensive administrative support. Compensation is competitive, ranging from $10...- Pomona College in Miami is seeking a highly organized Executive Assistant to the CEO who will provide essential business and personal support. The ideal candidate will manage scheduling, correspondence, and travel arrangements, ensuring smooth daily operations. This role...
- Banesco USA is seeking an Executive Assistant to provide comprehensive support to the President & CEO. You will handle administrative functions including documentation management, event planning, and travel arrangements. The ideal candidate should have at least 3 years...Work at office
- InterEx Group seeks an exceptional Executive Assistant to work alongside CEO Jamie Fraser. This role involves managing both personal and professional responsibilities, requiring high responsiveness and organizational skills. The successful candidate will handle diary management...
- Executive Assistant to CEO Reporting directly to the CEO, the Executive Assistant provides executive support in a one‑on‑one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining...Remote jobWork at officeWork from homeHome office
- Nation Security Services LLC is seeking a highly organized Executive Administrative Assistant to support the CEO at our Miami headquarters. The role involves managing a dynamic calendar, coordinating logistics, and acting as the primary communication point in both English...Full timeWork at office
- Nation Security is looking for a highly organized and professional Executive Administrative Assistant to support our CEO in Miami, FL. This role involves managing the CEO’s calendar, coordinating travel logistics, and acting as the primary contact for communication with...Work at office
- MaintainX in Miami is seeking an experienced Executive Assistant to provide dedicated support to the CEO and a VP in a dynamic, hybrid work environment. The ideal candidate will have strong organizational skills, be adaptable, and possess advanced proficiency in Google...
- Unrivaled Basketball is seeking an Executive Assistant to support the CEO in Miami, Florida. The role involves managing the CEO's inbox, calendar, and travel logistics while ensuring smooth operations and prioritization of high-impact tasks. The ideal candidate will have...
- Confidential Logistics Supply Chain in Miami is looking for an Executive Personal Assistant to support the CEO in a high-impact role blending executive support and personal assistance. The successful candidate will manage the CEO's calendar, coordinate meetings, and oversee...
- A leading technology firm in Miami is seeking a seasoned Senior Executive Assistant to support the CEO. This role is critical in managing the CEO's calendar and logistics in a fast-paced environment. The ideal candidate will have 8-12+ years of experience in executive...
- Directive is seeking an Executive Assistant to the CEO to provide dedicated support in a one-on-one relationship. The role consists of ensuring seamless coordination of agendas, managing communications, and overseeing special projects. Applicants should have at least 5...Remote job
- Banesco USA Inc is seeking an Executive Assistant to support our Executive Department in Miami, FL. The role involves assisting the President & CEO in administrative tasks, managing documents, coordinating schedules, and organizing events. The ideal candidate will have...Work at office
$55k - $75k
...Office Manager & Executive Assistant to the CEO Yale Realty & Capital Advisors Position Summary Yale Realty & Capital Advisors is... ...experience in an office manager, executive assistant, or administrative support role Experience in real estate or a professional...Full timeWork at officeMonday to FridayYale Advisors
Miami, FL5 days ago- Camillus Health Concern is seeking an experienced Executive Assistant to provide administrative support to the CEO in Miami. Responsibilities include coordinating meetings, managing the CEO's calendar, and ensuring effective communication with stakeholders. The ideal candidate...Monday to Friday
- ...President, Terra Energy Also provides support to: Founder & CEO About Terra Energy Terra Energy is the largest... ...expanding quickly, and we’re looking for an exceptional Executive Administrative Assistant & Office Manager to play a central role in keeping our Miami...Long term contractFull timeWork at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Administrative Assistant to CEO. Be the first to apply!
Related searches
- remote executive assistant (part-time) Miami Beach, FL
- executive assistant Miami Beach, FL
- executive assistant communications Miami Beach, FL
- executive administrator Miami Beach, FL
- executive assistant - work from home: remote Miami Beach, FL
- executive assistant pa Miami Beach, FL
- executive assistant real estate Miami Beach, FL
- personal executive assistant Miami Beach, FL
- executive secretary Miami Beach, FL
- chief audit executive Miami Beach, FL