Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to provide day-to-day support for a commercial construction project in West Memphis, Arkansas. This long-term contract position will partner closely with onsite leaders and the team to keep administrative operations organized, responsive, and running smoothly in a trailer-based site office. The role combines traditional office support with onsite coordination, requiring someone who is comfortable in a construction environment and able to manage shifting priorities with professionalism.

Responsibilities:

• Coordinate daily administrative activities for the construction site office, ensuring schedules, documents, and team requests are handled accurately and on time.

• Support the construction team by arranging meetings, maintaining calendars, preparing seating plans, and organizing onsite and offsite events.

• Manage office logistics such as catering orders, kitchen and break area readiness, coffee supplies, and general workspace upkeep throughout the day.

• Process expense submissions and related documentation using expense management tools such as Concur or similar platforms.

• Maintain spreadsheets, enter data, and track site-related information to support planning, reporting, and operational follow-through.

• Assist with visitor and team coordination, including bookings, reception-style support, and helping new hires get set up with appropriate workspace needs.

• Work alongside onsite administrative staff and project leadership to respond to changing site priorities and provide dependable clerical support.

• Communicate effectively with personnel in a fast-paced construction setting, balancing professionalism with a practical, service-oriented approach.

• Previous experience in an administrative support, office coordination, or receptionist-focused role.
• Strong working knowledge of Microsoft Office applications, including Outlook, and confidence managing calendars, email, and spreadsheets.
• Experience with data entry, inbound call handling, and general office administration in a busy environment.
• Familiarity with expense reporting systems such as Concur or similar tools.
• Ability to work onsite in West Memphis, Arkansas, in a trailer-based office located at a commercial construction project.
• Comfortable supporting both office operations and light workplace coordination tasks such as meeting setup, catering support, and shared area organization.
• Construction, manufacturing, or other industrial environment experience is preferred.
• Stable work history and the ability to collaborate effectively with a detail-conscious team are strongly preferred.