Administrative Assistant

Job TitlePay Rate: $25 per hourDuration: 6 monthsWork Mode: OnsiteLocation: Jurupa Valley, CAFull Time (40 hours/week); M-F 8am-5pmResponsibilities:Professionally represent the organization to all internal and external stakeholders.Maintain a favorable working relationship with all company employees to foster and promote a cooperative and harmonious working environment.Proactively manage requests and schedules to appropriately accommodate and prioritize meetings, conference calls, and interviews.Support with miscellaneous site procurement needs, including managing water deliveries, janitorial services, tool orders, and utilities accounts.Support setup of new vendors into company systems to allow for usage for onsite work.Site documentation setup, supporting document conversion, and routing for approval.Monthly cost reporting tracking.Able to work independently and to initiate administrative improvements; needs limited guidance from supervisor.Well-honed organizational skills—manage workflow & projects effectively and timely.Able to manage & prioritize multiple projects at the same time.Requirements:Minimum 2 years of administrative, office coordination, or site support experience, preferably within manufacturing, industrial, logistics, recycling, or similar environments.Strong organizational skills with the ability to prioritize competing tasks and meet deadlines in a fast-paced environment.Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.Demonstrated ability to work independently, exercise sound judgment, and identify process improvement opportunities.Experience maintaining records, documentation, and routing materials for review and approval.Preferred Skills:Experience with vendor onboarding, purchase requisitions, purchase orders, or ERP systems (SAP preferred).Knowledge of document control processes and records management.Experience preparing reports, tracking budgets, and monitoring departmental expenses.Ability to coordinate multiple projects simultaneously while maintaining a high level of accuracy and attention to detail.Associate's degree in Business Administration or a related field.