Administrative Assistant

Administrative Assistant

Addison Group is hiring on behalf of our client an Administrative Assistant to support a high-volume legal department within a healthcare organization. This role is ideal for someone who enjoys keeping operations organized, managing multiple priorities, and providing exceptional administrative support in a fast-paced environment. The ideal candidate is detail-oriented, confident, and thrives working alongside professionals with varying communication styles.

Key Responsibilities:

• Coordinate calendars, meetings, and appointments using Microsoft Outlook.
• Serve as the first point of contact by answering and directing incoming phone calls professionally.
• Prepare correspondence, maintain files, organize records, and assist with document management.
• Provide day-to-day administrative support to attorneys and other members of the legal team.
• Monitor email communications and assist with scheduling and follow-up tasks.
• Enter and maintain accurate information in company records and databases.
• Handle multiple assignments while meeting deadlines and maintaining accuracy.
• Assist with additional administrative projects as needed.

Qualifications:

• 2–3 years of experience in an Administrative Assistant or comparable office support role.
• Proficiency with Microsoft Office Suite, including Outlook.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to remain professional and composed while working in a fast-paced environment.
• Experience supporting attorneys, working in a legal office, or within the healthcare or senior living industry is preferred.
• Bilingual Spanish skills are a plus but not required.
• Must be comfortable working fully on-site.

Additional Details:

• Position supports the Legal Department and works closely with the Lead Legal Secretary.
• Professional office environment with on-site parking available.

Perks:

• Opportunity for long-term employment with a growing organization.
• Collaborative and supportive team environment.
• Gain experience supporting an in-house legal department.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.