Executive Assistant - Global Private Equity Firm

Job Description

Job Description

Executive Assistant – Global Private Equity Firm

$125,000–$135,000 Base DOE + Discretionary Bonus + Outstanding Benefits

A world-renowned global private equity firm is seeking an exceptional Executive Assistant to join its high-performing Midtown Manhattan office. This is a unique opportunity to partner closely with a senior executive while becoming an integral part of a sophisticated, collaborative, and internationally connected team.

The ideal candidate is polished, proactive, and thrives in a fast-paced environment where professionalism, discretion, and relationship management are paramount. With the firm’s strong European presence, fluency in ITALIAN is REQUIRED, as this role will serve as a key liaison across international offices and stakeholders.

This firm offers an engaging, team-oriented culture where Executive Assistants are viewed as trusted business partners and valued contributors to the success of the organization.

Location: Midtown Manhattan — Fully Onsite (5 days/week) Hours: 8:30/9:00 AM – 5:00 PM

Key Responsibilities Strategic Executive Support

: Serve as the primary partner and gatekeeper to a Senior Principal, expertly managing an ever-evolving calendar, prioritizing communications, and ensuring meetings run seamlessly with all necessary materials prepared in advance. Global Coordination

: Coordinate sophisticated domestic and international travel itineraries and logistics across multiple time zones in partnership with the firm’s dedicated travel agency. Bilingual Business Communication

: Leverage professional fluency in Italian to manage communications and correspondence with European offices, investors, and senior stakeholders. Financial Administration

: Handle detailed expense management and reimbursement processes with precision, efficiency, and confidentiality. Office Operations & Hospitality

: Help maintain a polished, first-class office environment by greeting high-profile guests and investors, coordinating conference room logistics and catering, and overseeing office operations and supplies.

The Ideal Candidate Relevant Experience

: 5+ years of Executive Assistant experience within private equity, finance, investment banking, or another fast-paced professional services environment. Italian Fluency

: Native-level or professional fluency in Italian (spoken and written) is

required. Executive Presence

: Highly polished, articulate, and emotionally intelligent with the ability to navigate senior-level interactions with confidence and professionalism. Operational Excellence

: Exceptionally organized, detail-oriented, and calm under pressure with a natural ability to anticipate needs and solve problems proactively. Team-Oriented Mindset

: Thrives in a collaborative, team-oriented culture and enjoys being part of a close-knit, high-performing administrative team.

This is an outstanding opportunity for an experienced Executive Assistant looking to join a globally respected firm where their contributions will be highly visible, deeply valued, and instrumental to the success of the business.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.