Executive Assistant

Get AI-powered advice on this job and more exclusive features. This range is provided by Cobalt Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $100,000.00/yr - $140,000.00/yr Direct message the job poster from Cobalt Recruitment Recruiting Finance, Accounting & Real Estate Leaders across the US I am currently partnered with a highly reputable Real Estate Financial Services firm in New York. Due to continued growth, they are looking for a high-performing Executive Assistant to support the CEO. RESPONSIBILITIES Inbox & Communication Support Monitor, triage, and manage the CEO’s email inbox, prioritizing messages and flagging time-sensitive items Draft and respond to routine emails on the CEO’s behalf when appropriate Organize and maintain email folders and systems for efficient access to key information Coordinate follow-ups, track open threads, and ensure timely responses across key communications Maintain confidentiality while managing high-volume correspondence Calendar & Scheduling Management Own and manage the CEO’s calendar with accuracy, foresight, and discretion Schedule internal and external meetings across time zones, balancing priorities and shifting demands Anticipate conflicts and proactively adjust meetings to protect focused work time Prepare daily and weekly schedule briefings to keep the CEO aligned and on track Ensure all stakeholders are informed and prepared ahead of meetings Administrative & Operational Support Provide administrative support related to scheduling, correspondence, and communication workflows Assist with occasional office or team coordination tasks that intersect with the CEO’s calendar or email priorities REQUIREMENTS 2–5+ years of experience supporting senior executives, with a focus on calendar and email management Proven ability to manage shifting priorities, solve problems independently, and maintain exceptional attention to detail Experience working within Real Estate, Financial Services or Professional Services is highly preferred Strong written and verbal communication skills; comfortable drafting professional correspondence High level of discretion and integrity when handling sensitive information Comfortable working in a fast-paced, high-trust environment with minimal supervision Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Referrals increase your chances of interviewing at Cobalt Recruitment by 2x Inferred from the description for this job 401(k) Vision insurance Medical insurance Get notified when a new job is posted. Sign in to set job alerts for “Executive Assistant” roles. Executive Assistant, Wholesale & Licensing Executive Assistant - Corporate and Investment Banking New York City Metropolitan Area 2 weeks ago New York City Metropolitan Area 6 days ago New York City Metropolitan Area $100,000.00-$125,000.00 3 weeks ago Executive Assistant (1:1) to Macro Hedge Fund Manager - Billion-Dollar Global Investment Firm Executive Assistant, Games, Media, and Entertainment (GME) Security Leadership Executive Assistant to Chief Marketing Officer at Unicorn Startup New York City Metropolitan Area $100,000.00-$120,000.00 2 weeks ago New York, NY $75,000.00-$100,000.00 2 weeks ago Executive Assistant (1:1) to Macro Hedge Fund Manager - Billion-Dollar Global Investment Firm EA needed for various roles in Private Equity firm in NYC New York City Metropolitan Area $110,000.00-$125,000.00 2 weeks ago Brooklyn, NY $150,000.00-$185,000.00 2 weeks ago New York City Metropolitan Area $120,000.00-$135,000.00 5 hours ago Executive Assistant, CNN - SVP's for Video & Content Executive Assistant to Founder / Managing Partner at VC Firm New York City Metropolitan Area $130,000.00-$150,000.00 2 days ago New York, NY $60,000.00-$70,000.00 12 hours ago Executive Assistant to Managing Partners & Office Manager New York, NY $75,000.00-$120,000.00 1 month ago Executive Assistant, Media & Digital Strategies Senior EA - Top Hedge Fund - up to 175K base plus generous bonus - College Graduate required. New York City Metropolitan Area $150.00-$175.00 1 day ago Senior Executive Assistant, General Partners Strategic Capital Senior Executive Assistant - Head of Compliance (Hybrid) New York City Metropolitan Area $35.00-$38.00 4 weeks ago New York City Metropolitan Area 3 days ago New York, NY $84,000.00-$137,000.00 2 months ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr